Program Executive Officer

2 weeks ago

Hobart, Tasmania, Australia Tasmanian Government Full time

Program Executive Officer :

Department of Justice

Corporate, Strategy & Governance

Strategic Infrastructure Project Team

Applications must be submitted by Monday 31 July, :55 PM

Position details:

Applications close:

  • Monday 31 July, :55 PM AEST
    Award/Classification:
  • Tasmanian State Service Award
  • General Stream Band 4
    Salary:
- $78,246.00 to $90,062.

00 per annum
Employment type:

  • Fixedterm, fulltime
    Region:
  • South
    Location:
  • Hobart
    Job description:
  • Provide administrative and project management support to the Strategic Infrastructure Projects team including the management of program, financial and administrative information and correspondence. Ensure a high level of executive assistance and administrative support is provided to the Director, Strategic Infrastructure Projects and Program Services Manager.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability.

If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Period of Appointment:

Fixed term for 2 (two) years

Hours per fortnight:

73.50 hours per fortnight - flexible options available.

Duties:

  • Prepare a high standard of written work including briefing notes and correspondence.
  • Provide high level direct support to the Director, Strategic Infrastructure Projects and Program Services Manager which includes, but is not limited to, the compilation of agenda papers, minute/note taking, preparation of meeting documentation and routine correspondence, organisation and scheduling of meetings and other appointments as well as providing a customer focussed reception/telephone screening service.
  • Compile, maintain and provide statistics, reports and administrative documents relevant to the program of work as well as research/compile background information for ministerial briefings.
  • Maintain an efficient and effective records management system for the Unit using Content Manager.
  • Maintain administrative support systems necessary for the efficient and effective processing of financial, staffing and other resource information and material for the Unit.
  • Maintain and monitor effective communication systems to ensure the timely flow of information to and from the Unit
  • Coordinate facilities on behalf of the Strategic Infrastructure Projects team including (but not limited to):
  • the ordering of ICT equipment, stationery and general office supplies;
- organisation of security access for contractors and new members of the team; and
- induction processes for new members of the team and contractors.

  • The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

Desirable Requirements:

  • Relevant tertiary qualifications.

Download the Statement of Duties and any Associated Documents:
Statement of Duties (Generic) Program Executive

Statement of Duties (Generic) Program Executive

About the Department of Justice (Strategic Infrastructure Projects).DOCX

About the Department of Justice (Strategic Infrastructure

Information for Applicants (DOJ) Short Form

Information for Applicants (DOJ) Short Form

FAQs Short Form

FAQs Short Form

How to apply:


To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.

We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

For more information:

Jackie Campbell
Program Services Manager

Phone:

Reasonable Adjustment Queries:

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