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Office Manager
3 months ago
6 Month Contract + potential for extension
Pay:
$45-$50 / hour + super
Location:
Canberra (1 day in the office & 4 days WFH)
Seeking a Office Manager to support the Director of a leading ACT State Government organisation
Responsibilities include:
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Administrative office functions: Arrange meetings and manage diaries as needed. Manage travel and accommodation bookings. Maintain stationary and supplies and manage simple procurements. Maintain access and security pass registers and the asset register. Maintain the office and induction manual. Induct new staff on commission's processes and administration. Manage completion of new starter and terminating employee checklists.
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Public hearings, workshops and meetings:Book meeting rooms and/or online meetings. Send meeting invitations and manage attendee lists. Prepare information and documents for hearings and formal meetings. Correspond with attendees as needed.
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Records management:As records manager, maintain paper and electronic records in accordance with the _Territory Records Act 2002. _Create and manage electronic files in Objective in accordance with the retention schedule and the commission's requirements. Sentence records. Train staff in correct use of Objective and help solve problems. Monitor correct use of Objective, including appropriate file naming, through regular file audits. (Training provided)
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Website management: Manage the website using Squiz Matrix and update the website in line with the commission's deadlines. (Training provided)
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Other duties: Help the finance manager with invoicing and other finance duties, as needed. Do a range of other administrative tasks as directed.
Qualifications:
- Demonstrated experience in providing administrative support in a professional office setting, including scheduling meetings, managing diaries, making travel arrangements, and maintaining office supplies and records.
- Knowledge and understanding of records management principles and practices, including experience in maintaining paper and electronic records in accordance with relevant laws and regulations, such as the Territory Records Act 200
- Familiarity with office software and tools, such as Microsoft Office Suite, Objective (or similar records management software), Squiz Matrix (or similar website management tools), and the ability to quickly learn and adapt to new technologies.
- Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fastpaced environment.
- Ability to adapt to changing priorities and handle diverse tasks, including assisting with other duties as directed, and representing the commission in external committees or meetings.
- Proven ability to work collaboratively with colleagues at all levels, demonstrate professionalism, and maintain confidentiality in handling sensitive information.
- Relevant qualifications or certifications in office administration, records management, or related fields, and willingness to undergo training as provided by the commission to fulfill the duties and responsibilities of the role.
