Board Coordinator

1 week ago

Sydney, New South Wales, Australia Link Group Full time

About Us

Established in 2006, Company Matters is the leading team of governance experts in Australia. With a collective experience of around 300 years among our 25 practitioners, we bring a wealth of knowledge. Our team members have worked both in-house at top S&P/ASX 50 companies and in prestigious legal and advisory firms. Company Matters fills the void between traditional company secretarial service providers and M&A-focused corporate law practices, offering a distinctive approach that centers on current governance and company secretarial issues in a boutique law firm setup. As part of MUFG Pension & Market Services, we strive for excellence.

About the Role

We are looking for a dedicated and meticulous Board Coordinator and Practice Assistant to provide assistance to our Senior Company Secretaries. This position suits someone aspiring to a career in governance, offering support across various operational tasks at Company Matters. Responsibilities include board coordination, general administration, office management, and company secretarial support.

Key Responsibilities

Company Secretarial Administration and Board Coordination

  • Compile board papers and organize board meetings for practitioners.
  • Support in preparing company secretarial reports, drafting minutes, researching regulations, preparing documents for regulators, and conducting register searches.
  • Maintain statutory registers for clients and offer local agent services.
  • Incorporate entities following the Corporations Act guidelines.
  • Register foreign entities per Corporations Act requirements and manage the foreign entities registration database.
  • Ensure compliance for clients with foreign entities.
  • Submit forms to regulatory bodies like ASIC, ATO, OSR, DFT, and ASX.
  • Draft initial versions of advices, charters, notices, and constitutions.

Practice Assistant

  • Handle general office management tasks such as answering calls and emails, distributing calls, managing mail, and overseeing office supplies.
  • Monitor time recording and debtors while coordinating with the MUFG Pension & Market Services Group Accounts Department.

Experience and Skills

  • Proficiency with electronic record-keeping and Board Paper platforms like Diligent Boardbooks.
  • Completion of tertiary education.
  • Prior experience in a company secretarial or legal/financial role in an ASX-listed company.
  • Background in governance.
  • Essential knowledge of ASIC regulations.
  • Strong prioritization skills, ability to work under pressure, and exercise independent judgment.
  • Exceptional attention to detail.

Why Join Us?

At Company Matters, a part of MUFG Pension & Market Services, we prioritize career growth and offer development avenues. You will be part of a supportive team collaborating with industry professionals and clients. We provide a competitive salary and hybrid work arrangements, with the expectation of a minimum of three days in the office.

Ready to Apply?

If you are looking to advance in a dynamic and professional setting, we are interested in hearing from you. Submit your application to become a valuable addition to Company Matters and our clientele.

  • Board Coordinator

    1 week ago

    Sydney, New South Wales, Australia Link Group Full time

    About UsEstablished in 2006, Company Matters is the largest team of governance professionals in Australia. Our clients benefit from approximately 300 years of cumulative experience across our 25 practitioners. Our aggregate CV includes time spent at the 'coal-face' in-house at numerous S&P/ASX 50 entities as well as top-tier legal and advisory firms. We were...

  • Board Coordinator, Company Secretary

    2 weeks ago

    Sydney, New South Wales, Australia Insignia Financial Full time

    Board Coordinator, Company Secretary Be part of a team and culture that values people Permanent Full-Time role Location: SydneyThe RoleThis role is responsible for solution focused business support within Insignia Financial's Company Secretary division, providing coordination and support to subsidiary Boards and other high-profile and senior stakeholders...

  • Board Coordinator

    1 week ago

    Sydney, New South Wales, Australia Link Group Full time

    An exciting opportunity for an aspiring governance practitioner Work closely with company secretaries, board members and executives Sydney CBD office location with a blended working environmentHow will you contribute?An exciting opportunity awaits for an aspiring governance practitioner who will provide support to the Company Matters team through the...

  • Board Coordinator and Secretariat Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Allianz Australia Full time

    At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there's flexibility for balance and the support you need. We know that flexible work...

  • Board Administrator

    1 week ago

    Sydney, New South Wales, Australia Super Retail Group Full time

    ABOUT US Super Retail Group is one of Australasia's largest leading retailers, with iconic brands including BCF, Macpac, rebel and Supercheap Auto. The talent of our teams and their passion for providing an experience which inspires and enhance our customers' leisure time drives our culture of innovation and opportunity. ABOUT THE ROLE - Location:...

  • Board Administrator

    1 week ago

    Sydney, New South Wales, Australia Super Retail Group Full time

    ABOUT USSuper Retail Group is one of Australasia's largest leading retailers, with iconic brands including BCF, Macpac, rebel and Supercheap Auto. The talent of our teams and their passion for providing an experience which inspires and enhance our customers' leisure time drives our culture of innovation and opportunity. ABOUT THE ROLE - Location: Sydney or...

  • Board Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Sharp & Carter Full time

    Circa $100,000 + bonus Supportive and collegiate team Interesting and diverse roleAbout our Client:Our client is an ASX listed entity and a market leader within their space. They use their property knowledge to access, deploy, manage and invest equity across core real estate sectors - Office, Industrial & Logistics, Retail and Social Infrastructure.About the...

  • Board & Governance Associate

    1 week ago

    Sydney, New South Wales, Australia JLegal Australia Full time

    Job Information:IndustryCompany Secretary & Governance***CitySydney***State/ProvinceNew South Wales***CountryAustralia***Zip/Postal Code2000The OpportunityThis is an exciting opportunity for a motivated individual to be part of a leading Financial Services Organisation. The Board & Governance Administrator will be a key member of the secretariat and...

  • Board Coordinator/ Team Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Macquarie Full time

    Join Macquarie's Legal and Governance Group who provide administrative support to the Global Governance team in ANZ. The Global Governance function supports Macquarie Group's subsidiaries (and the subsidiaries' directors) on a wide range of corporate governance processes and matters. This is a part time 12-month contract. At Macquarie, we are working to...

  • Key Account Manager

    2 weeks ago

    Sydney, New South Wales, Australia Board International Full time

    At Board, we help enterprises plan smarter, drive outcomes and lead transformation with one single Intelligent Planning Platform. Trusted by thousands of leading organizations, over the last 28 years we have designed our Product with enterprise planning agility in mind and the passionate care of our people as our main driver.We strongly believe every...

  • Board Administrator

    2 weeks ago

    Sydney, New South Wales, Australia IAG New Zealand Full time

    READY FOR ANYTHINGAt IAG, we live and work by our purpose to make your world a safer place. We are motivated by a unique culture that celebrates honesty, creativity, empathy, equity and collaboration. We call it the IAG way, and it means we all share a 'ready for anything' mindset that sets the tone for positive actions and positive outcomes. We put heart...

  • Senior Boarding Assistant

    2 weeks ago

    Sydney, New South Wales, Australia ABBOTSLEIGH SCHOOL Full time

    Strong commitment to pastoral care of High School girls Be part of a vibrant community, supporting and encouraging staff We support the boarding and leadership journey with ample learning opportunities Abbotsleigh has a long and proud tradition of boarder students dating back to 1885, when Abbotsleigh was first opened by Marian Clarke. Today, we have...

  • Regional Sales Manager

    1 week ago

    Sydney, New South Wales, Australia Board International Full time

    At Board, we help enterprises plan smarter, drive outcomes and lead transformation with one single Intelligent Planning Platform. Trusted by thousands of leading organizations, over the last 28 years we have designed our Product with enterprise planning agility in mind and the passionate care of our people as our main driver.We strongly believe every...

  • Executive Board Assistant

    1 week ago

    Sydney, New South Wales, Australia AMP Limited Full time

    **Executive Board Assistant Work closely with AMP Board & Executive Committee Supportive team environment where you will all work towards a common goal Generous leave options such as purchase leave**About the DivisionLegal and Governance forms part of the Group functions within AMP. The L&G team provides a comprehensive range of support services to all AMP...

  • Board & Governance Administrator - Asx Listed

    1 week ago

    Sydney, New South Wales, Australia JLegal Australia Full time

    Job Information:CitySydneyState/ProvinceNew South WalesCountryAustraliaZip/Postal Code2000IndustryCompany Secretary & GovernanceBoard & Governance Administrator - ASX Listed Financial Services OrganisationThe Opportunity- This is an exciting opportunity for a motivated individual to be part of a leading Financial Services Organisation. The Board & Governance...

  • Aps6 - Board Support Officer, Classification Branch

    1 week ago

    Sydney, New South Wales, Australia Australian Department of Infrastructure and Regional Development Full time

    Contact Officer:Closing Date:11.59pm AEST, Wednesday 17 April 2024.Our Department ValuesOur values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge...

  • Executive Office Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Australian Prudential Regulation Authority (APRA) Full time

    Perform important secretariat function role for key governance committees:Work with senior stakeholders to support the full range of governance and organisation-wide initiatives undertaken by APRA's Executive Office:- Join a genuinely flexible and inclusive culture with hybrid working arrangementsThe RoleThe Executive Office Coordinator role is an exciting...

  • HR Coordinator

    1 week ago

    Sydney, New South Wales, Australia DCL Recruitment Full time

    Looking for the next step in your HR career?Passionate About Providing Exceptional HR SupportOur Client is a successful Northern Beaches based company whose customers include top tier National and International companies and is currently in an exciting growth phase.The Role:This interesting and challenging role is a great role for someone with 1 year + HR...

  • PMO Coordinator

    1 week ago

    Sydney, New South Wales, Australia Balance Recruitment Full time

    Great opportunity to join one of Australia's leading tertiary institutions as they further progress on their path to become a leading digital organisation. In this role you will work with the PMO Manager to oversee the development, governance and delivery of their large investment in technology projects. This is a 6 month contract and an immediate start is...

  • Senior Partner Sales Manager

    2 weeks ago

    Sydney, New South Wales, Australia Referral Board Full time

    Elastic is an open source search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere.From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale.Thousands of organizations worldwide, including Barclays,...