Operations & Commercial Assistant

2 weeks ago

Sydney, New South Wales, Australia Football Australia Full time

ABOUT US
Football Australia is situated on the lands of the Gadigal people of the Eora Nation.

We acknowledge the histories, traditions and living cultures of Aboriginal and Torres Strait Islander peoples and commit to building a brighter future together.


Football Australia is the national governing body for football in Australia and a member of Fédération Internationale de Football Association (FIFA), the international governing body for football.

It governs all national teams, the A-Leagues (in Football Australia's capacity as the regulatory body), Australia Cup, National Premier Leagues and leads state, community, and grassroots football.


OUR VALUES

Football in Australia is a melting pot of approximately 2 million participants represented by over 200 different cultures, we are proud to be the most diverse and globally connected sport within the Australian sporting landscape.

This diversity in culture, ideas, and experience makes us strong and prepares us to achieve our vision to
- 'be a leading football nation where everyone is inspired to live and love the game'_.

To achieve this, we live by our company values which include:

-
Impact On & Off the Field: Challenge the way we think and do to seek ways to grow the impact football has, influence industry thought leaders.
-
Inclusive & Diverse Football for all: Football is embedded in the nation's social fabric, follows the story of Australia, be accessible for all
-
A United Team: Bringing people together to unleash the power of football and to deliver the vision, we bring the team spirit to the game
-
Trust: Building trust across the whole football community, be trusted custodians of the game, act with integrity and objectivity

ABOUT THE ROLE

Reporting into the Chief Operating Officer and Head of Commercial & Events, this Sydney-based role will provide the Chief Operating Officer and Head of Commercial & Events administrative support, supporting multiple, crucial functions across the business.

This position requires organisational skills, attention to detail, discretion, and the ability to handle complex responsibilities with confidentiality and efficiency.

The Operations & Commercial Assistant is a key partner in managing the executives' time, communications, as well as enabling key projects and overall workflow to run smoothly.


Duties & Responsibilities:

  • Managing diaries for direct managers
  • Providing administrative support to the Heads of supporting their departments including: Finance, Procurement, Office Management, Government & International Relations, Commercial & Events.
  • Manage Credit Card, Purchase Orders and Visa acquittals on behalf of direct managers
  • Managing the travel and accommodation for direct managers
  • Coordinate meetings and track key deliverables with internal and key external stakeholders including host governments and commercial partners
  • Assist Office Manager when required
  • Assist Executive Assistant to CEO Office for adhoc events
  • Assist Procurement Manager with Business Travel accounts and booking systems
  • Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries around key events and matches for FA staff.

ABOUT YOU

Experience, Skills and Qualifications:

  • Proven experience in an administrative support role or in a similar role.
  • Strong proficiency in office software (Microsoft Office).
  • Excellent communication skills, both written and verbal.
  • Exceptional organisational and multitasking abilities.
  • Ability to work independently and collaboratively in a fastpaced environment.
  • Experience dealing with senior stakeholders / business leaders / VIPs
  • Understanding and proven record of professional discretion and confidentiality

Additional Requirements:

  • Full working rights in Australia
  • Working with children check (paid/ employee) or state
- based equivalent

  • Out of hours and weekend work as required

WHAT WE OFFER
At Football Australia we want look after our people and below are just some of the many benefits of joining our team:

  • Flexible work arrangements
  • Birthday Leave
  • Study Leave
  • Wellbeing & Lifestyle leave
  • Paid Parental leave in addition to statutory government offering
  • Volunteer leave
  • Employee Assistance Program (EAP)
  • Partner discounts
  • Workplace Banking Program
  • Social Activities such as 5aside futsal
Click

Application Closing Date: 4 February 2024

  • Football Australia are an equal opportunity employer committed to providing a safe working environment that embraces and values child safety, diversity, and inclusion. Our values and behaviours support and encourage an environment that sees its people drive impact on and off the pitch, are trusting in each other, united to achieve and embrace an inclusive environment._

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