Digital Records Coordinator

1 week ago

Parramatta, New South Wales, Australia NSW Department of Communities and Justice Full time

Division:
Corporate Services- Location: Parramatta, NSW, AU, 2150- Req ID: 58412
Digital Records Coordinator

Location - Parramatta, hybrid working arrangements

Employment Type - Full time, ongoing

Salary - Clerk Grade 5/6 - $89,707 to $98,982 plus super and leave loading

Your role


Provide advice and support the implementation of records management programs and activities in line with relevant policies, procedures and guidelines, to facilitate the achievement of the Department's records management function objectives.


What you'll do


Digital Records Coordinator is responsible for providing support across the department to projects and information asset owners/custodians to develop, support and maintain digital records solutions and initiatives.

This role will involve liaising broadly across the department.

You will:

  • Coordinate and collaborate with business units across the department to implement and transition from physical to digital records management
  • Collaborate with business system owners ensuring business systems across the department are records compliant, provide advice and solutions to their digital records management requirements
  • Work with others across IDS to provide digital records management solutions to business units across DCJ to meet changing business needs.
  • Embed Records Management policies, guidelines and principles into business system design and business processes
  • Working with projects and existing teams to assist in the definition of how information needs to be created, managed, used and deleted.
  • Collaborate with project teams to embed Records Management by Design into new solutions.

This can cover the areas of:

  • Information governance
  • Data quality management
  • Metadata management
  • Data migration
  • Records management
  • Knowledge management and collaboration
  • Assist with information sharing arrangements and processes
  • Support the departments' records requirements associated with the move to the commissioning of services from Funded Service Providers.

What we're looking for

  • Demonstrated experience in understanding records management
  • Experience in EDRMS & TRIM systems
  • Sound knowledge of the NSW Records Management Act,199
  • Understanding of Records management lifecycle, including relevant retention and disposal
  • Strong customer service ethos to provide digital records management customer solutions
  • Experience in records management in Federal/State Government is preferred
Download the role description.

Benefits

  • Salary from plus superannuation and leave loading
  • Industry leading training with ongoing career development and support
  • Generous leave entitlements including flex leave
  • Diverse and inclusive organisation

We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.

We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.

We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?
Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

  • Tell me about a time where you identified that the business wasn't following information management best practice, and you were able to recommend and influence change
  • Tell us about a project, achievement or initiative in your last information management role that you are particularly proud of

Applications close 20th February 2023

Got a question?

Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds.

This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit our careers site.

Other Information


A Talent Pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Due to the Covid-19 Pandemic some interviews and assessments may be performed using alternative methods. For more information visit Our Process.

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