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Chief of Staff

1 month ago

Canberra, Australia Department of Parliamentary Services Full time

Job Details

Job Title: Chief of Staff

Employment Type: Ongoing

Classification: Senior Executive Service Band 1

Closing Date: 11:30pm AEDT, 17 April 2024 

Contact: Jaala Hinchcliffe, 62775286, jaala.hinchcliffe@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting a high performing (Senior Executive Service Band 1, Chief of Staff)

The Department of Parliamentary Services comprises of over 1,000 staff that support the Parliament of Australia through innovative, unified and client-focused services. The Department delivers a broad range of services and experiences that enable the operating of a working parliament, enable engagement by the public with the parliamentary process and is a custodian for Australian Parliament House which is a significant and iconic visitor destination.

The ideal candidate will have experience in leading the strategic and operational management of cultural or creative organisations. The candidate should have a track record in leading teams, drive a high-performance culture, engage and motivate staff, and ensure the team is set up for success as we implement cultural and strategic renewal. Key personal attributes for success are strong personal accountability, an ability to manage complex stakeholder relationships, being agile and adaptable, and ability to deal with ambiguity and change. 

The Chief of Staff currently reports directly to the Secretary and is responsible for providing high quality, stakeholder focused, responsive, integrated, and accountable services to the Department of Parliamentary Services (DPS) and the Parliament.
 

As a Senior Executive at The Department of Parliamentary Services you will be required to:

Provide leadership to your Branch while working collaboratively with the other business areas to deliver on the department’s strategic priorities as outlined in The Department of Parliamentary Services Corporate Plan. 

  • Provide high quality strategic and technical advice to the Secretary, Deputy Secretary, members of The Department of Parliamentary Services SES team and other internal and external stakeholders. 
  • Contribute to the overall strategic, planning, operational capability and accountability of the Department of Parliamentary Services, and 
  • Develop an environment that ensures sound planning, a culture of innovation, effective risk management, continuous improvement and a strong service delivery focus.

Duty Statement

Classification: Senior Executive Service Band 1    
Division: Office of the Secretary 
Immediate supervisor: Secretary

The Chief of Staff is responsible for providing high quality, stakeholder focused, responsive, integrated, and accountable services to the Department of Parliamentary Services (DPS) and the Parliament.
Key responsibilities in accordance with agreed standards for SES Band 1 include, but not limited to:
 

1.     Effective management of the Office of the Secretary including the areas of process management, service delivery, stakeholder engagement, human resources, and financial management. 

2.    Oversee the Office of the Secretary’s relationships with key stakeholders, including acting as the point of contact for the Presiding Officers’ advisors.

3.    Prepare, manage, and review the provision of high-level communications and correspondence including briefings, reports, submissions on behalf of the Secretary and the Deputy Secretary.

4.    Research and prepare strategic advice to the Secretary and Deputy Secretary on diverse, complex, and sensitive matters to facilitate informed decision making.

5.    Provide issues management and support, responding to emerging issue to ensure effective resolution with minimal risk to the organisation and the parliament.

6.    Lead and/or contribute to projects to support the achievement of organisation level strategic and operational objects.

7.    Represent the Office of the Secretary on official business and through engagement with stakeholders.
 

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Selection Criteria

1.    Shapes Strategic Thinking:

  • Inspires a sense of purpose and direction
  • Focuses strategically
  • Harnesses information and opportunities
  • Shows judgment, intelligence and commonsense
     

2.    Achieves results:

  • Builds organisational capability and responsiveness
  • Marshals professional expertise
  • Steers and implements change and deals with uncertainty
  • Ensures closure and delivers on intended results
     

3.    Cultivates productive working relationships:

  • Nurtures internal and external relationships
  • Facilitates cooperation and partnerships
  • Values individual differences and diversity
  • Guides, mentors and develops people
     

4.    Exemplifies personal drive and integrity:

  • Demonstrates public service professionalism and probity
  • Engages with risk and shows personal courage
  • Commits to action
  • Displays resilience, and
  • Demonstrates self-awareness and a commitment to personal development
     

5.    Communicates with influence:

  • Communicates clearly
  • Listens, understands and adapts to audience
  • Negotiates persuasively
     

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply

Please upload a two-page statement of claims (approximately 1,000 words) outlining:

  • Why you are interested in the role
  • What you can offer The Department of Parliamentary Services in correlation to the job specific requirements outlined above
  • Your relevant skills, career history and achievements, and
  • Your leadership attributes and how they can support the department  

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure underground parking
•    free gym membership and access to recreational facilities
•    on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

An attractive salary, which could be negotiated with the successful candidate, is on offer.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role. 

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