Project Administrator, QLD/WA

4 weeks ago

Perth, Australia WSP Full time

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow In this role, you’ll work with the Mine Engineering & Geology team as a Project Administrator to service MEG and the greater Mine Advisory Team. 

You will assist with project delivery and general administration services for the wider team and be based out of QLD. This role will be perfect for you if you are someone with a good knowledge of Finance &/or Accounting and are an office all-rounder who is looking to move into Projects. 

Mining 

Our Mining team helps clients optimise performance, boost profitability, and operate responsibly. We have a comprehensive understanding of the mining industry and current issues including decarbonisation and understand future-ready strategies are critical to countering these issues, capitalising on opportunities, and adding value to businesses. 

  •  Document Control including setup and maintenance of a correspondence out register, transmittals and working with web-based document collaboration systems e.g., Aconex, ProjectWise, Incite, SharePoint etc. 
  • Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item lists in line with WSP IMS requirements. 
  • Finance administration including assisting with finance tasks related to projects, basic commercial acumen, assisting with invoice queries, raising and monitoring of purchase orders, development of work breakdown structures, project implementation and monitoring within systems. 
  • Bid support for project management 
  • Assisting with site mobilisation and other travel logistics for site personnel. 
  • General assistance to project teams including managing leave calendar and resource tracking records, training and medicals, onboarding and inductions of new project staff. 
  • Meeting organisation and minutes. 
  • Assisting in coordinating and tracking of project deliverables. 
  • Assisting in compiling regular project progress reports. 
  • Assisting in quality management processes including in line with WSP IMS requirements. 
  • Word processing of documents, including reports, memorandums and letters. 
  • Filing and retrieving documents, records and reports. 
  • Assisting with general administrative tasks and other duties as required. 

About you: 

  • Completion of secondary studies is required, and a Diploma of Business qualification is highly desirable. 
  • Sound knowledge and proven experience of finance principles, processes, and systems 
  • Considerable experience providing effective administrative support within a large operational business. 
  • Excellent knowledge of integrated systems and monitoring of those systems 
  • Adaptable to changes, and working within shared teams 
  • Strong organisational and time management skills with the ability to prioritise and multi-task 
  • High level of attention to detail and the ability to deliver high quality work. 
  • Strong demonstrated customer service skills 
  • Strong written and verbal communication skills 
  • Use of initiative and a ‘can-do' attitude 
  • Ability to work unsupervised and be proactive 
  •  Ability to develop and deliver small internal projects 
  • Excellent interpersonal skills and a team player 
  • Intermediate to advanced skill level across Microsoft Office suite (Word, PowerPoint, Excel, Outlook, MS Project desirable) 
  • Familiar with web-based document collaboration systems 
  • Intermediate to advanced general computing skills, ability to learn new programs 

About WSP

WSP is one of the world's leading engineering professional services firms, bringing together approximately 6,000 talented people across 15 offices in Australia. We are technical experts who design and provide strategic advice on sustainable solutions and engineer Future ReadyTM projects that will help societies grow for lifetimes to come. 

At WSP, we want you to embrace your curiosity and work in a culture celebrating different perspectives. With access to global scale and reach, you’ll connect with the brightest minds in the field to make the best work of your life.

We believe that in imagining a better future for us all, you’ll imagine a better future for you.

To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Benefits page.

Think this could be the opportunity for you? Apply now to begin your journey with WSP.

WSP. With us, you can.

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