Contracts Administrator

4 weeks ago

Darwin City, Australia DCOH Full time

Main Purpose of the Role

The Contracts Administrator’s primary role is to support the Senior Contracts Administrator or Project Manager in managing the procurement of labour/sub-contractor services and financial activities. The role focuses on cash flow, profit maximisation, variations, reporting, and administration. This position is typically deployed on larger construction projects where strategic contract administration and commercial management are essential.

Key Responsibilities

  • Assist in developing and maintaining project budgets for approval by the Project Manager and ensure they are uploaded into the project cost control system.
  • Ensure the forecasted project margin is met or exceeded.
  • Monitor and ensure the project cash position is cash positive each month.
  • Prepare cost forecasts, monitor financial performance, and compile monthly cash flow and financial reports.
  • Create purchase orders for approval and process invoices for sign-off before forwarding to the accounts department.
  • Develop procurement schedules aligned with the project construction programme and prepare tender scopes of work.
  • Prepare documents required for sub-contractor procurement, including quotations and tender packages.
  • Assist with the review and selection of subcontractors and suppliers, ensuring risks and opportunities are identified to maximise DCOH’s commercial position.
  • Administer head and sub-contracts, including processing payments to subcontractors and suppliers, evaluating subcontractor claims and variations and managing progress claims and issuing contractual notices as required.
  • Ensure all subcontractor documentation (e.g., insurances, guarantees, and registrations) is in place before contract execution.
  • Ensure site supervisory staff understand the project’s scope of work, tender inclusions, and contract obligations.
  • Maintain project registers, including but not limited to extension of Time (EOT) register, head Contract Variations register and wet Weather and Project Completion registers.
  • Maintain an organised project filing system for all contractual and administrative documents

Requirements

The following competencies are critical for this role:

  • Minimum of 5 years in contract administration or a related field.
  • Strong understanding of construction processes, materials, methodologies, and commercial and legal aspects of contracts.
  • Experience in cost control, quantity surveying, or estimating, with the ability to develop budgets, manage cash flow, and ensure profitability.
  • High computer literacy with the ability to adapt quickly to new software and tools.
  • Meticulous approach to work, ensuring accuracy and compliance with standards.

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