Property Services Administrator

4 weeks ago

Adelaide, Australia The Royal Zoological Society of SA Inc Full time

Zoos SA

  About the role:Adelaide Zoo and Monarto Safari Park are proud to welcome more than half a million people through the gates yearly (and they are not slowing down). With the rollout of a 20-year Master Plan and a number of exciting projects on the horizon, Zoos SA is thrilled to be expanding and evolving its workforce to position it for continued growth into the future. Zoos SA is searching for an experienced Property Services Administrator to join the Operations Teams across Adelaide Zoo and Monarto Safari Park. This role will coordinate the Operation Teams' administration needs by providing support and exceptional services to all stakeholders. 

Duties:

  • Provide administrative assistance to the General Managers of Operations at Adelaide Zoo and Monarto Safari Park and their Team Leaders
  • Undertake routine administrative tasks and maintain all required records to an acceptable standard, including a central repository for contracts, drawings and associated documentation, asset information and asset register.
  • Support line management with administrative assistance, such as organising meetings, calendar coordination, meeting set-up, and email notification.
  • Oversee the collation and coordination of project reports and follow up on actions and timeliness to line manager/s.
  • Participate in committee work and meetings as required, including key committees such as the Reconciliation Action Plan Team, Assets and Infrastructure project groups, Project Operations Groups, Project Management Committee
  • Ensure compliance with relevant legislation and codes of practice.
  • Process and prioritise work requests using an objective organisational risk calculator.
  • Load planned & reactive maintenance onto work requests.
  • Load exhibit audit non-compliances and general non-compliances onto works requests.
  • Schedule service level agreements (contracts), i.e. start and delivery dates, intervals for delivery and when to call tenders.
  • Database and collate orders with invoices to support payment as required.
  • Support collection & retainment of relevant asset information.
  • Support proper capturing of information from commissioning and handover.
  • Assist with the administration of fleet management.
  • Maintain and coordinate compliance and audit calendars for assets and infrastructure.
  • Assist with the administration key register management.

Skills & Experience:

  • Demonstrated capacity to communicate, including discretion and confidentiality, effectively.
  • Demonstrated competence in conceptual, analytical and problem-solving skills.
  • Demonstrated ability to interpret project documents and data.
  • Highly developed organisational and administrative skills.
  • Well-developed computer literacy skills within the Microsoft Office environment.
  • Maintains a pleasant disposition even when under pressure.
  • Involvement in the establishment of team goals and objectives and actively contributes to the achievement of these.

HOW TO APPLY...

Please complete the requested work history & education information on the application page, attach your resume and any certificates in the education section. This will assist us in assessing your suitability for this role.

Zoos SA is passionately committed to equal employment opportunity. We believe diversity, inclusion and reconciliation are fundamental to our rich organisational culture and values, and we demonstrate this commitment through all our employment practices so that our people continue to reflect the local communities in which we work.

If you have a strong passion in animal welfare, species conservation, and an eagerness to support the operation of a major zoos property & development team, we would love to hear from you

 APPLY NOW

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