Digitisation Officer Statutory Planning

1 month ago

Melbourne, Australia M&T Resources Full time

Melbourne

Admin / Secretarial / Office Support Administration

  • Eastern Suburb location close to CBD
  • Competitive hourly rate.
  • One-month Contract (possible extension)

Full Job Description:

The digitization Officer in Statutory Planning assists the unit in transitioning to a digital format by scanning physical application files using Council software, maintaining high standards of record-keeping, and demonstrating flexibility and autonomy in job tasks within the parameters of the digitization project.
  
Key Responsibilities:

  • Adhere to legislative requirements and Council policies to ensure safety for self, colleagues, and the community.
  • Report any safety concerns promptly to mitigate risks to Council employees, community members, and assets.
  • Implement and uphold Victorian Child Safe Standards in line with legislative requirements.
  • Embrace and integrate sustainability principles into daily tasks, including protecting the environment and promoting social equity.
  • Demonstrate Yarra Values of accountability, respect, and courage in all interactions with colleagues and the community.
  • Carry out administrative duties in compliance with State planning legislation and records management protocols.
  • Utilize Council-provided protocols, guidelines, and software applications to support decision-making processes.
  • Exercise sound judgement within the parameters set by the Senior Coordinator Statutory Planning – Continuous Improvement.
  • Actively participate in problem-solving discussions and contribute to continuous improvement initiatives.
  • Ensure well-defined work objectives are met within specified timeframes, seeking guidance and advice as needed.

Skills & Experience Required:

  • Previous experience in a comparable role.
  • Familiarity with relevant regulatory policies, procedures, and long-term unit goals.
  • Proficiency in utilizing Content Manager, P&R software, or equivalent systems, or adeptness in grasping and utilizing relevant technology.
  • Understanding of council operations, including staff functions, office administration, and records management practices.
  • Experience working in a council department, particularly in Statutory Planning, involved in digitalization projects.
  • Sound judgement and ability to adhere to legislative instructions.
  • Demonstrated capability in maintaining high standards of electronic record-keeping, including records management, data entry, scanning, and collation.
  • Strong computer skills, including proficiency in Content Manager or similar software.
  • Capability to execute administrative tasks and meet deadlines with minimal direct supervision.

Next Steps:
If this role sounds like the perfect opportunity for you or someone you know, please reach out today Referral fees on offer for successful referrals.

Apply Now

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