Events Manager

3 weeks ago

Macquarie Park, Australia Biogen Full time
Job Description

This is a part-time job requiring work for 3 days per week.

As Event Manager, you wil be managing all aspects of Engagements including internal and external events as well as Engagements with External Stakeholders (as defined by Biogen), from budget preparation/tracking/reconciliation, venue coordination, logistics and execution, catering, audio-visual requirements and on-site management being the primary point of contact for all event enquiries. Coordinate resources (including with outsourced service providers) to prepare for and manage high-quality, engagements for a wide range of external audiences, including medical education summits, advisory boards, national and international congresses, and field-led initiatives. Support the engagement owners with external stakeholders/ vendors contracting including cross-border engagements, consultants, and market research.  Drive a customer-centric approach, as well as expertise and advice regarding stakeholder engagement planning, execution and reconciliation to support the cross-functional teams.  Coordinate and manage internal events for Biogen ANZ affiliate.

 

  • Engagement Planning and Execution
    • Manage and coordinate end-to-end execution of all Engagements with internal and external stakeholders.
    • Provide event administration and coordination expertise, for all types of Engagements for Biogen ANZ affiliate
    • Inclusive but not limited to administration of vendors sourcing, proposal request, PO’s, invoice review, management and oversight of vendor’s contracts.
    • Document lessons learned and best practices to be utilised across all Biogen ANZ affiliate
    • Manage event logistics (e.g. location, most appropriate platform for face-to-face and online events, event registration platform, etc.)
  • Stakeholder Partnering & Communications
    • Partner with relevant agency for outsourced event management assistance where required
    • Coordinate creation and distribution of key communications to presenters and attendees (internal events)
    • Provide, or coordinate, technical and any audio-visual support for presenters and attendees
    • Provide Engagement management oversights before and during events,
  • Administration
    • Manage event budget in coordination with Engagement Owner
    • Ensure audit readiness in collaboration with Engagement Owner and any function associated with the audit (including, Finance, Compliance and Standards & Governance)
    • Support the Engagement Owner on Engagement-related remediation measures
  • Be a point of contact for operations related to all Engagements and the appropriate tools for the running of Engagements
  • Manage payments and reconcile budget
  • Support the Engagement Owner on Engagements close out
  • Promote understanding and application of local and global standards relating to Engagements.
  • Work with Biogen ANZ Affiliate to ensure all Engagement contracts are appropriately executed, stored, and up to date
  • Support contracting and stakeholder liaison as required for Cross-Border Engagements
  • National and International Congress Planning & Logistics
    • Coordinate attendance for internal staff at National/International Congress
    • Act as the submitter and support Engagement Owner with logistics/ contracting/ budget preparation and reconciliation for support HCP to congresses & educational events engagements
    • Act as the coordinator for congresses activities supporting the cross-functional congress team on executing activities (e.g. booth approval/ creation/ materials/

Qualifications

  • TAFE diploma or University degree in business, events management, or related field. Medicines Australia Code certification desirable.
  • 6+ years’ experience in an events management field (internal & external meetings, conferences)
  • Experience within the Biotech/Pharma industry very desirable.
  • Experience in Event system management platforms includingvirtual event registration systems and digital event asset knowledge
  • Commercial acumen including problem solving and decisions making, able to resolve quickly and tactfully
  • Responsible for working within an approved budget
  • Forecast expenses and outline budget requirements
  • Identify risks and proactively mitigate
  • Self-motivated with ability to manage competing priorities, workflow and collaborate cross-functionally
  • Excellent communication skills - both written and verbal
  • Expert knowledge of, and skilled in, Microsoft Office applications (advance for all applications)
  • Ability to plan, organise and prioritise effectively (project management)
  • Proficient ability to build relationships and communicate across all levels of the organisation and externally, including agency/ providers and stakeholders
  • Proficient stakeholder management and negotiation skills


Additional Information

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

  • Event Sales Manager

    4 months ago

    Regents Park, Australia Select Events Australia Full time

    Are you an exceptional Sales Rep who is motivated with a positive ‘can-do’ attitude and looking to play a key role in the growth of a busy expanding business? Do you pride yourself on your ability to work quickly and accurately to deadlines and targets in order to help realise company growth plans? If so, read on! **About Patti's Hire Group** Patti's...

  • Event Logistics Coordinator

    4 months ago

    Moore Park, Australia Wats On Events Full time

    If you have a passion for events this is a great opportunity to join Wats On Events as a casual Events Logistics Coordinator. We have a busy schedule of events for Summer and beyond and are looking an enthusiastic and energetic person with a keen interest in events to support our team. This role is an average of 20-30 hours per week with a flexible schedule...

  • Event Coordinator

    3 days ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionBiogen is seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that support our business objectives.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end execution of all events with internal...

  • Event Coordinator

    3 days ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionBiogen is seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that support our business objectives.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end execution of all events with internal...

  • Event Coordinator

    5 days ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionBiogen is seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that support our business objectives.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end execution of all events with internal...

  • Event Coordinator

    23 hours ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionBiogen is seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that support our business objectives.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end execution of all events with internal...

  • Event Coordinator

    3 days ago

    Macquarie Park, Australia ShiftCare Full time

    About ShiftCareShiftCare is a leading provider of care management solutions for home care, disability, aged care, and healthcare providers. Our innovative platform simplifies scheduling, client management, billing, and compliance, empowering care professionals to deliver exceptional care.Job SummaryWe are seeking a highly organized and detail-oriented...

  • Event Coordinator

    1 week ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionWe are seeking an experienced Event Manager to join our team at Biogen ANZ. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that meet the needs of our internal and external stakeholders.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end...

  • Events Coordinator

    2 weeks ago

    Macquarie Park, Australia Biogen Full time

    Job SummaryWe are seeking a highly skilled and experienced Event Manager to join our team at Biogen. As an Event Manager, you will be responsible for managing all aspects of engagements, including internal and external events, as well as engagements with external stakeholders.Key ResponsibilitiesEngagement Planning and ExecutionManage and coordinate...

  • Events Coordinator

    2 weeks ago

    Macquarie Park, Australia Biogen Full time

    About the RoleWe are seeking an experienced Event Manager to join our team at Biogen. As an Event Manager, you will be responsible for managing all aspects of engagements, including internal and external events, as well as engagements with external stakeholders.Key ResponsibilitiesEngagement Planning and ExecutionManage and coordinate end-to-end execution of...

  • Event Coordinator

    1 week ago

    Macquarie Park, Australia Biogen Full time

    Event Manager Job DescriptionWe are seeking an experienced Event Manager to join our team at Biogen ANZ. As an Event Manager, you will be responsible for planning, coordinating, and executing high-quality events that meet the needs of our internal and external stakeholders.Key Responsibilities:Event Planning and Execution: Manage and coordinate end-to-end...

  • Event Manager- Corporate Conferences

    4 months ago

    Macquarie Park, Australia THE MONDAY GROUP Full time

    Career development and progression pathway - Working on corporate events around Australia and overseas - Caring and supportive work environment that puts staff first **The role**: If you have a love of logistics, event operations, and group travel management, and are able to travel around Australia to manage conferences and events onsite - this is the role...

  • Events Manager

    4 weeks ago

    Macquarie Park, Australia Biogen Full time

    **Job Description** This is a part-time job requiring work for 3 days per week.** As Event Manager, you wil be managing all aspects of Engagements including internal and external events as well as Engagements with External Stakeholders (as defined by Biogen), from budget preparation/tracking/reconciliation, venue coordination, logistics and execution,...

  • Event Coordinator

    2 weeks ago

    Macquarie Park, Australia People2People Full time

    Job Summary:We are seeking an experienced Events Administrator to join our team at People2People. As an Events Administrator, you will play a crucial role in supporting the administrative function, providing accurate and relevant advice to customers, and organizing training workshops.Key Responsibilities:Assist in the planning and execution of professional...

  • Event Coordinator

    2 weeks ago

    Macquarie Park, Australia People2People Full time

    Job Summary:We are seeking an experienced Events Administrator to join our team at People2People. As an Events Administrator, you will play a crucial role in supporting the administrative function, providing accurate and relevant advice to customers, and organizing training workshops.Key Responsibilities:Assist in the planning and execution of professional...

  • Part-Time Events Coordinator

    2 weeks ago

    Macquarie Park, Australia ShiftCare Full time

    About ShiftCareShiftCare is a leading provider of innovative care management solutions for home care, disability, aged care, and healthcare providers. Our platform simplifies scheduling, client management, billing, and compliance, empowering care professionals to deliver exceptional care.Key ResponsibilitiesProactively identify, manage, and prioritize...

  • Part-Time Events Coordinator

    2 weeks ago

    Macquarie Park, Australia ShiftCare Full time

    Location: Macquarie Park, Sydney, NSW, Australia – hybrid (in-person & remote)Job Type: Part-time (3 days per week)About Us:Step into one of the most exciting and fastest-growing sectors in the economy with ShiftCare! As the market leader in Australia, we're transforming care management for home care, disability, aged care and healthcare providers. Our...

  • Admin & Events Coordinator

    2 weeks ago

    Macquarie Park, Australia Sofico Full time

    Overview Location Macquarie Park, New South Wales, Australia Department Finance / Administration About Us Sofico helps customers in 27 different countries worldwide get the most out of their business. We provide support for our customers from our offices in Australia, Belgium, France, Germany, Japan, Mexico, the Netherlands, and the UK. From our Macquarie...

  • Event Coordination Specialist

    2 weeks ago

    Macquarie Park, Australia People2People Full time

    Position: Event Coordination Specialist- Location: Macquarie Park- Duration: 12 months with potential for extensionWe are seeking a skilled Event Coordination Specialist to join our dynamic team at People2People. With over two decades of experience in the educational sector, our organization is committed to excellence and innovation. In this role, you will...

  • Event Coordination Specialist

    2 weeks ago

    Macquarie Park, Australia People2People Full time

    Position: Event Coordination Specialist- Location: Macquarie Park- Duration: 12 months with potential for extensionPeople2People, a leading recruitment and HR solutions provider, is seeking a skilled Event Coordination Specialist to join our dynamic team. In this role, you will play a crucial part in supporting the administrative operations of our...