Manufacturing Administrator Job

2 months ago

Kings Park, Australia Arkema Full time
Key Responsibilities

Reception

  • Operate the telephone switchboard and maintain the internal telephone listing current
  • Answer caller enquiries and direct them to appropriate employees
  • Greet clients, customers and visitors at reception
  • Maintain the ERS and customer complaints register
  • Ensuring intranet data is maintained and kept current
  • Ensure  issuing of visitor badges and supporting site requirements are met
  • Report technical problems to the Line Supervisor as necessary
  • Maintain room bookings
  • Ensure all visitors are signing in 
  • Ensure contractors that come in on site are inducted

Administration Support

  • Capture and record customer information, enquiry’s and complaints
  • Coordinating the daily deliveries in a timely manner
  • Vent customer technical enquiry’s and deal with them in the most professional and effective way possible and in accordance with company guidelines and procedures
  • Undertake Customer requests as they occur within authority levels 
  • Assist with marketing projects as required
  • Filing of delivery dockets
  • Receive, sort and distribute incoming correspondence, invoices & cheques
  • Arrange the distribution of internal documents as required
  • Perform clerical duties such as logging and arranging local, interstate and overseas couriers.
  • Customer Service
  • Organize all Invoicing relating to the Kings Park site.
  • Coordinate all above invoicing with Accounts payable.
  • Customers invoicing when needed.
  • Placing orders for non-inventory and inventory stock.
  • Booking in stock for non-inventory and inventory stock.
  • Organize training on site.
  • Assist with contractor site admin requirement tasks 
  • Arranging catering for training sessions
     
Required Profile
  • Demonstrated people skills
  • Demonstrated verbal and written communication skills
  • Demonstrated PC Skills  (excel, word and PowerPoint)
  • High attention to detail and be able to highlight anomalies
  • Able to work in confidence and with minimal supervision
  • Able to meet deadlines and organize work priorities
     

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