Bids & Contracts Assistant

2 months ago

Acacia Ridge, Australia 'COS Full time

Acacia Ridge, QLD

An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers healthy, safe and productive. Why? So we can deliver on our pledge to donate 1% of total revenue annually to everyday Australians through the Lyone Foundation.

More about our benefits

  • Flexible hybrid workplace
  • Competitive remuneration with excellent bonus scheme
  • Generous Reward and Recognition programs
  • Access to ongoing training and career development programs
  • Access to free Mental Health programs
  • Birthday and Anniversary Day off
  • Free onsite parking
  • Employee discounts on full product range
  • Opportunity to participate in community welfare and charity initiatives.

More about what you’ll do

In this newly created role to support our business growth, your passion for reading, interpreting and writing will contribute to the success of our customer retention and new business goals.  The role is an essential link in processing and validating customer contract data leading to sales team members customer retention activities through the bidding and contract lifecycles.

Reporting to the Bids and Contracts Manager, your key responsibilities include:

  • Produce and source content to support drafting of proposals and bids for the Bid Managers
  • Collaborate with team members and subject matter experts to complete requests for information
  • Coordinate downloading and circulating tender documentation to Bids Managers
  • Maintain logins and passwords for the Bids and Customer Compliance portals
  • Complete requests for information requested by customers including questionnaires, surveys via email and via supplier compliance platforms
  • Prepare contract summaries for executed contracts; register in the contract management system
  • Maintain register of current and expiring contracts for review and action by Contracts Administrator
  • Support the drafting, proofing and completing of agreements as directed by the Contracts Administrator
  • Supporting project work as directed by the Bids and Contracts Manager
  • Action and respond to work requests allocated by the Bids and Contracts Manager

More about you

The ideal applicant will have:

  • Experience within a Business-to-Business sales environment
  • Open to training, collaborating with others and motivated
  • Ability to cope with multiple requests for information and competing deadlines
  • Strong attention to detail with the use of spelling, grammar and visual appearance of documents
  • Enthusiastic, self-motivated with ability to communicate effectively within a team
  • Passionate, patient and supportive to your colleagues and our internal stakeholders
  • Enjoy the work and possess a positive attitude with a willingness to learn and contribute
  • Intermediate level experience with Word, Excel and other Office365 programs.
  • Experience with database management systems, ERP systems and contract documentation
  • Experience working in a sales driven organisation where customer experience is the priority
  • Proficient in word processing, database management with a high attention to detail.

More about COS

When you join COS you’ll be working for a growing business servicing many of Australia’s most well recognised companies and government agencies. You’ll be part of a socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people.

You will be joining a talented team that live and breathe our 6 core values - Passionate, Results Driven, Innovative, Self Reflective, Family and Service Excellence.  At COS, we work together to find smarter ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive. We are passionate about maintaining a business culture that focuses on professionalism with heart.

Through the success of our business COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded.

Founded in Australia 46 years ago, today with over 650 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard

How to Apply

Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include a Cover letter and Resume to give us an overview of your previous relevant experience.

'COS can offer you not just a job but a career.

If you are interested, we'd love to hear from you

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