Assistant Company Secretary

1 month ago

North Ryde, Australia Inghams Group Limited Full time

We’ve been proudly bringing joy to tables and smiles to faces with the delicious food we’ve been crafting for over 100 years. A large part of our strong growth and success is because we’re always looking for new ways to do things and thinking about how we can create a better, more sustainable future world together. Our success as an industry leader in providing deliciously good food means we can continue to invest in our future as we work towards becoming Australia and New Zealand’s first choice for poultry.

Your opportunity to join our team on a part-time basis (3-4 days)

The Assistant Company Secretary will be responsible for supporting the Group Company Secretary to manage the company secretarial requirements of the Inghams Group across Australia and New Zealand.

Acting as a key liaison point between the senior leadership team and the Board, you will support the efficient and effective operation of the Board and Board Committees across the ASX listed parent and across a portfolio of unlisted subsidiaries.

You’ll also work closely with multiple functions including legal, finance, strategy, operations, HR, risk and investor relations to successfully deliver on the company secretarial requirements, including Board and Committee meeting management, compliance with ASX and ASIC requirements, preparation of corporate reporting such as the Annual Report, helping manage the Annual General Meeting and providing input on matters of corporate governance.

Key responsibilities:

  • Contribute to the effective delivery of company secretarial services for ING’s Board and Board Committees (includes organising meetings, preparing agendas, board papers and circular resolutions, drafting resolutions, minute taking, compliance activities including corporate reporting and record-keeping, and director education and training)
  • Lead the effective delivery of company secretarial services for the unlisted portfolio of subsidiaries across AU and NZ
  • Support in maintaining the Board portal (Diligent) and the publication of papers and other documents
  • Provide expertise and input into external reporting requirements, including the annual report, remuneration report, and corporate governance statement
  • Support the management of external services providers including registry services
  • Accurate and timely compliance with the Corporations Act and ASX Listing Rules obligations, including ASIC and ASX filings
  • Accurate and timely compliance with the New Zealand Companies Act and New Zealand Companies Office filings
  • Assist with advice on remuneration matters including ASX/ASIC disclosures and filings associated with ING’s STI/LTI plans
  • Contribute to the planning, delivery and execution of all aspects of the ING Annual General Meeting (including the notice of meeting)
  • Oversee and maintain the annual “Co Sec Calendar”, including detailed forward-planning
  • Maintain an effective framework for Board and Board Committee governance
  • Contribute to the design, implementation and governance of key elements of ING’s Corporate Governance Framework, policies, standards and processes, including advising on corporate governance best practice.
  • Contribute to the design, implementation and governance of policies and processes to drive efficiency in the use of company secretarial services
  • Contribute to the design, implementation and governance of certain policies and associated compliance or training programs

Key requirements:

  • Tertiary qualifications/degree, preferably in law, or otherwise in business or finance
  • 5+ years of experience within a company secretarial role
  • Practical ASX experience, with an in-depth understanding of ASX Listing rules
  • Strong working knowledge of and experience in ASIC compliance, the Corporations Act and corporate governance
  • Graduate Diploma of Applied Corporate Governance (GIA) (preferred but not essential)
  • Experience with Diligent Boards software
  • Excellent interpersonal and collaboration skills, with demonstrated ability to build constructive relationships across stakeholders
  • Enthusiasm with desire to be a team player
  • Commitment to excellence and high attention to detail
  • Strong organisational skills – ability to plan and prioritise tasks, work under pressure in order to meet the requirements of the function
  • Uncompromising ability to maintain confidentiality, exercise sound judgement and the highest level of discretion
  • Impeccable verbal and written communication skills
  • Demonstrated ability to use initiative, being proactive and self-motivated, as well as the ability to operate under direction

We’re looking for people who are curious, caring, courageous and committed to join us; people who want to contribute their best work every single day and continue delivering deliciously good food that’s…Always Good

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