Executive Assistant

2 weeks ago

Parramatta, Australia Catholic Education Diocese of Parramatta Full time

  • Permanent, Full time position

  • Hybrid working model - work 70 hour fortnights

  • Plenty of variety - come find out and join our wonderful team

CSPD is looking for an experienced Executive Assistant to play a vital role in our organisation In this exciting position, you’ll provide high-level support directly to our EGM and collaborate closely with six heads of performance, as well as our Head of Quality & Research.

Based in our vibrant Parramatta office, you’ll enjoy a flexible work environment that allows you to balance time between the office and the comfort of your home. This is your chance to make a significant impact and contribute to our success while thriving in a supportive atmosphere.

If you’re ready to bring your skills to a place where they truly matter, we want to hear from you

The variety of this role includes:

  • Contribute and adhere to policies and processes within CSPD

  • Identify and report risks and where possible propose appropriate mitigation strategies

  • Maintaining confidentiality and ensuring security of information in the administration of all duties

  • Coordinating a number of key meetings / events including setting agendas, organising speakers, consolidating slide packs and managing the invites

  • Managing day-to-day diary organisation of Directors appointments and engagements

  • Preparing executive communication, correspondence, meeting documentation and managing email and mail correspondence and tracking

  • Preparing presentations, reports and briefing notes

  • Maintaining confidentiality and ensuring security of information in the administration of all duties

  • Ensuring a high standard of service to internal and external stakeholders

  • Supporting the administration of financial management for the department

About you:

We’re on the lookout for a dynamic professional with extensive experience supporting senior managers If you’re highly organised, thrive in a collaborative environment, and are passionate about building relationships with key internal and external stakeholders, we want you on our team.

You’ll be someone who embraces challenges and possesses strong problem-solving skills, eager to tackle competing priorities head-on. If you’re excited about recommending innovative administrative solutions that can truly make a difference, this is the perfect opportunity for you Join us and bring your expertise to an environment where your contributions will make a difference

The successful candidate will:

  • Have a high level administrative expertise in an environment where they are supporting multiple executives or senior team members

  • Have experience in project-style environments, managing deadlines and producing high quality work

  • Have excellent communication skills, both written and verbal

  • Have excellent stakeholder management skills, with the ability to communicate and negotiate effectively and can build strong relationships with key people. This includes being diplomatic and tactful in all interactions

  • Needs to be a proactive problem solver and a troubleshooter - not a yes or a no person, rather somebody who will say 'how can we work together to get this done?'

  • Ability to take charge of tasks and build efficiencies into processes, and be able to influence the people they are working with to participate in those processes

  • Must be able to handle confidential information with absolute discretion

Benefits:

There are so many great things that CSPD has to offer As a valued CSPD employee, you can benefit from up to 25% off school fees for your children enrolled in our schools. But that's not all, we offer:

  • Competitive remuneration

  • Salary packaging

  • Wellbeing initiatives and resources

  • Flexible work arrangements for eligible employees

  • Extensive growth and development opportunities

  • Ex-gratia leave

  • Cultural leave for Aboriginal & Torres Strait Islander employees

  • State-of-the-art facilities

Apply today

If you are determined to make a difference and want to join a diverse organisation committed to transforming lives through faith-based education, click on the APPLY button.

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment including the completion of a National Police Check, retention of a valid Working with Children Check. For more information, please visit The Office of The Children’s Guardian here.

CSPD promotes the safety and wellbeing of Aboriginal and Torres Strait Islander peoples, and those from culturally and/or linguistically diverse backgrounds. We encourage applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.

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