Junior Executive Assistant

3 weeks ago

Sydney, Australia HLB Mann Judd Full time
  • Hybrid Working | Dress for your Day | CBD office overlooking Barangaroo
  • Full-time Permanent Position Monday to Friday
  • This role would suit a Team Assistant looking for there next role or a Junior Executive Assistant 

About Us:

HLB Mann Judd is a leading award-winning chartered accounting and advisory firm. We are a proud member of HLB International, with a top 8 global ranking in the Advisory and Accounting network.

Through the power of 46,755 professionals across 157 countries, we combine local expertise and global capabilities to serve client needs. We are part of the Australasian Association firms with representation throughout Australia, New Zealand and Fiji.

We are particularly proud of our awards and recognition. Most recently we were voted Winner – Best Accounting & Consulting Services Firm (revenue $100 – $200 million)’ in the 2024 Client Choice Awards. These awards are testament to our great people building long-standing relationships with our clients and understanding their needs.

With over 180 staff and 16 Partners, our size and structure means that you will be part of a diverse and inclusive team which promotes and supports leadership, personal and professional growth.

The Role:

Our Assurance and Advisory Division is made up on 60 staff who are passionate in delivery excellence to our clients.

We are seeking an organised and collaborative Junior Executive Assistant reporting to the senior Executive Assistant. You’ll be part of a 4-person admin team for the division who operate in a collaborative environment to support Partners, Directors, and wider team in delivering high quality client services.

You will be responsible for:

  • Proactive diary and email management, including scheduling meetings, prioritising conflicting and enabling the Partner time to be available for critical meetings, tasks and deadlines
  • Developing productive working relationships with key contacts internally and externally
  • Assistance of documentation formatting, reports, letters, emails, presentations, tenders and various other communications
  • Preparation of meeting packs including agendas, action lists, taking minutes of meetings etc
  • Assisting in maintaining our client database
  • Organising domestic and international travel bookings for Partners and teams
  • Weekly timesheet completion for Partners
  • Assistance with regular project WIP management and invoicing
  • Monthly expense reconciliations
  • Involvement in the organisation of Division social events/functions; and
  • Providing general research and administrative support to the Partners as required.

As the successful candidate you will have:

  • 2-3 years’ experience as a team assistant or experience working as a Junior Executive Assistant
  • This role is suited to a motivated up-and comer with an eagerness to learn
  • Strong knowledge of Adobe and Microsoft including Excel, Word and PowerPoint skills.
  • Ability to thrive working in a fast paced, deadline driven environment
  • Competent communicator with a strong client focus and demonstrated ability to form relationships with peers and clients
  • High level of accuracy, attention to detail and organisation ability
  • Ability to take direction and willingness to learn and take ownership of allocated tasks
  • Exceptional time management skills
  • Proactive and creative problem-solving abilities, with willingness to assist with process improvements and achieving efficiencies
  • Preferably (but not essential) experience working in a professional services organisation.

Why HLB Mann Judd?
Our long list of benefits include:

  • Genuine supportive team environment with training and development opportunities
  • Convenient office location in Barangaroo
  • Hybrid & Flexible working arrangements including working from home and access to our work anywhere policy, including another HLB office in our Australasian network
  • Dress for your Day
  • Paid parental leave and purchased leave option
  • Client and employee referral bonus
  • Social functions with HLB Monthly Culture Calendar, division functions, team building days
  • Paid parental leave and purchased leave option
  • CA Programme Support
  • CSR and Volunteering opportunities
  • Social Corporate Sports Teams
  • Breakfast, snacks and fresh fruit provided daily
  • A comprehensive wellbeing program including access to our EAP, discounted health insurance, flu shots and health screens.

To apply: 

If you feel you meet the above criteria, and seeking a role that offers opportunity for personal growth, apply now

If you require any additional support or reasonable adjustments made during the recruitment process please make a note in

Please note the successful applicant will be required to undertake a National Police Check as part of our reference checking process.

Apply now

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