Procurement Support Officer

22 hours ago

South Brisbane, Australia St Vincent de Paul Full time

 Life at Vinnies

At Vinnies, we are what we do. We believe in making a difference. We are one of Queensland’s most-loved charitable organisations and are committed to leading with our values and mission at heart. We work together to build a legacy that we can be proud of, supporting those in need within our communities. Our companions are why our journey started, striving to shape a more just and compassionate society. Our employees, members and volunteers are the reason our journey continues, and why we will succeed.

    What we can offer you

  • Work with a purpose – not your average organisation and not your average role
  • Competitive hourly rate and excellent employment benefits under our Employee Agreement
  • Salary packaging arrangements – helping you save on tax
  • Access to our Employee Assistance Program – our employees are our most valuable asset
  • A welcoming and inclusive environment where you’ll always feel part of a team

The Role

The Procurement Support Officer will provide administrative and operational support to the Procurement team, coordinating motor vehicle and waste management queries, and assisting with the setup and management of retail accounts. This role is an excellent opportunity for a recent graduate to gain practical experience in procurement and supply chain management within a leading not-for-profit organisation. 

Training and mentorship will be provided to support professional growth and development in the field.

This is a Permanent Part-Time Position (22.8 hours per week) role based in South Brisbane.

Key responsibilities include:

Motor Vehicle Fleet Coordination Support
• Oversee the weekly vehicle fleet change overs, drivers and fleet admin support requests, including accident and claim enquiries, new motor vehicle request and disposal.
• Monitor the utilisation of the vehicles monthly and identify and communicate any over utilisation to Procurement Manager
• Follow up the Motor Vehicle Insurance Claims with the claim management and insurance provider
• Register the new vehicle requests, vehicle disposal requests, delivery schedules for changeovers etc.
• Collaborate with Fleet Admin Supports and Fleet Management Suppliers and ensure the inspections, and preventative servicing of vehicles comply with the OEM recommendation and Fleet Management contractual terms.

General Procurement Support
• Assist in researching suppliers and gathering information to support purchasing decisions, under guidance from senior team members.
• Help prepare basic reports and summaries on procurement activities as directed by the Procurement Manager
• Provide administrative support for procurement activities, including data entry, document management, and filing.

Cost Management
• Provide support to Procurement Manager to analyse cost data to identify opportunities for savings and optimization.

To be successful in the role, you will meet the following criteria:

  • Basic knowledge of Microsoft Office Suite (Excel, Power Point, Excel, Share Point, Outlook, etc).
  • Strong organizational skills and attention to detail.
  • Good communication skills, with a willingness to engage and collaborate with team members.
  • A proactive, can-do attitude with an enthusiasm for learning and developing new skills.
  • Adaptable and open to feedback, with a growth mindset

Ready to apply? We can’t wait to hear from you.

You can submit your application via SEEK or directly on our careers page

Having the right people in our team is important to us. Before joining our team, we’ll undertake pre-employment checks including references, a police check, and proof of qualifications.

We are committed to meaningful equity and diversity in our workforce. Applications from Aboriginal and Torres Strait Islander peoples is strongly encouraged. To be eligible for this position you must have an appropriate visa to work in Australia/New Zealand.

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