Office Manager

2 days ago

Sydney, Australia Informa PLC Full time
Job Description

About the Role:
The Office Manager is responsible for ensuring that our team at Informa Australia is working in a safe, clean, efficient and well equipped environment, with specific responsibility for Health & Safety, building management, supplies, mail & deliveries and colleague experience.

You will report directly to the Chief Operating Officer of the division.
This role is part time, 2 days a week, based in our office. We are flexible with the number of hours worked over number of days.

Key responsibilities:
Health & Safety

H&S Officer for Level 4 (training accreditation will be provided if required) Point of contact for Group H&S team and George Place H&S/Security teams Coordination and certification for colleagues to attend First Aid and other H&S-related training as required Maintaining a register of all Fire, H&S and First Aid Officers on Level 4

Building

First point of contact with George Place (ISPT and CBRE), Security and 3rd party service/maintenance/cleaning/utilities/plumbing/waste suppliers and contractors Ensuring Level 4 is maintained in a safe, clean and well-presented state at all times; Access card management

Supplies

Responsible for all office/kitchen consumables, stationery (excludes event-specific, IT or Capital expenditure)

Mail & Deliveries

Responsible for distribution of incoming mail/deliveries, dealing with the George Place mail room and managing/collecting PO Box Q1439 at the QVB Post Office Couriers: managing outgoing couriers if assistance is required and dealing with courier contacts

Colleagues

Social: leading or collaborating in staff functions such as Walk The World, office parties and smaller events Induction – Level 4 and George Place tours

Qualifications

We are looking for someone with:

Strong organisational skills Good time management Excellent attention to detail Good understanding of Microsoft suite Excellent communication skills, both written and verbal High level of professional and interpersonal skills

Desired skills:

Demonstrable experience in Operations/Administration/Logistics and/or project management A comfort level dealing with individuals outside and inside the business at all levels.

Additional Information

Just as no two days are the same, at Informa Connect we recognise that no two people are the same, putting diversity and inclusivity at the heart of what we do. This doesn't happen by chance. We actively work to create a shared culture. It's a place where individuals bring their own experience and insights to discover new opportunities and build a varied career. We want you to thrive as part of a fantastic community. We champion you.

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