EA to CEO and Leadership team

4 weeks ago

Bella Vista, Australia Future You Full time
  • Executive Assistant to CEO and leadership team.
  • Lend your administrative and high-level coordination skill set to an organisation going through significant growth.
  • Implement best practice to support an exec team and ensure a smooth running of head office.
  • Bring a positive and ambitious attitude to leaders that embrace and nurture growth and development.
  • Hybrid working arrangements.

 
The client:

Positioned as a national leader in the distribution space, our client has a reputation for impeccable service delivery and a demonstrable track record maintaining partnerships with leading brands.
Core to organisational growth is the investment in building a workforce that values hard-work, integrity, can-do energy, efficiency, and customer centricity.

Located in the Western Suburbs of Sydney, our client offers a great working environment that promotes connection with the broader team and offers parking on-site.
 
The role:

An integral and critical part of the business, the Executive Assistant will support the CEO and broader leadership team with the following responsibilities, but not limited to:

  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and distribute meeting agendas, minutes, and supporting documents.
  • Assist with the preparation of reports, presentations, and data analysis.
  • Handle correspondence and communication with internal and external stakeholders.
  • Maintain and organise e-working space and documents for easy access and retrieval.
  • Monitor progress on action items and report on the status of initiatives.
  • Coordinate logistics for events, conferences, and team activities.
  • Support with culture building activities such as Monthly Morning tea and coordinate attendance at the Town hall briefing.
  • Oversee the procurement and management of all office(s) requirements and manage relationship with vendors.
  • Act as a liaison between the execs and other teams & departments, facilitate the flow of information within the team and across the organisation.
  • Support team members with ad-hoc tasks and special requests where required.
  • Provide input on process improvements and efficiency measures.
  • Engage in continuous learning and development to enhance role effectiveness.

 
The successful candidate:

  • Proven experience providing high level administrative support to C-suite and Director level, within a corporate or professional environment.
  • Demonstrable track record supporting and mitigating the needs of several stakeholders.
  • Excellent communication and negotiation skills.
  • Strong organisational skills with the ability to multitask and prioritise.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality in handling sensitive information.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with virtual meeting platforms.
  • Strong interpersonal skills with a customer service orientation.
  • Detail-oriented with a proactive approach to problem-solving.
  • Adaptability to changing priorities and project requirements.

 
The process:

  • First stage interview with Group HR Leader and CFO
  • Second stage interview with CEO

 
The offer:

  • A growth opportunity in an environment that will utilise skill set and support development.
  • Great culture and commitment to success.
  • Approachable leaders.
  • A diversified role and opportunity to build good process and systems.
  • Salary $90-100k base dependent on skill set

 
Contact details:     ashleyduffy@future-you.com.au

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