Executive Assistant

3 weeks ago

Mawson Lakes, Australia Sikorsky Australia Full time

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Executive Assistant

SA, Mawson Lakes

Administration

15329BR

Job Highlights

We currently have an exciting opportunity available for an experienced Executive Assistant (EA).  This position will provide EA support to the Director of the Engineering & Technology function.

As a member of the Administration Services team, this role will benefit from being part of a network of highly skilled administrators across Australia who are available to provide support and collaborate with to ensure the consistent application of best practice processes.

About us:

At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning challenges into opportunities for growth and innovation.  As a leader in national security, our innovative and diverse programs create a more secure future for Australia across space, air, land, sea, and cyber domains. Every day is a chance to solve the world’s most complex challenges and make a profound impact. Experience it here.
 

Your responsibilities will include:

  • Proactively manage the Directors email inbox and other correspondence to ensure timely responses and highlighting matters requiring immediate attention
  • Proactively manage the Directors calendar to ensure competing demands are effectively managed
  • Support the Director in the preparation, review, distribution, and approval of Agendas, Meeting Papers, and other documentation
  • Follow up matters and actions arising at meetings
  • Ensure confidential and sensitive documentation is managed with appropriate discretion
  • Coordinate all VP Visits and associated arrangements including creation of detailed itineraries, travel and transport bookings, venue bookings, catering, and communications
  • Organise visitor access passes for team members visiting LMA or customer sites and ensure requirements relating to access are communicated to those visiting
  • Coordinate travel arrangements, including:
    • Coordinate all travel bookings and arrangements for the Director, including organising detailed itineraries in conjunction with multiple stakeholders
    • Process all travel expenses 

About you:

  • Demonstrated experience providing PA/EA support
  • Experience coordinating busy diaries using discretion to ensure that relevant meetings are prioritised.
  • Ability to coordinate all aspects related to all meetings – including agendas, papers, minutes, invites, room bookings, travel and other logistics
  • Ability to work autonomously and take ownership of tasks, coordinating with multiple stakeholders and providing regular updates
  • High level organisational and time management skills, able to effectively manage competing priorities
  • Effective at communicating with a broad audience with well-developed written and verbal skills 
  • Solutions focused and proactive with a can-do attitude
  • Exceptional stakeholder engagement skills and the ability to resolve problems and build positive relationships
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Flexible in adapting to ever changing needs and deadlines and be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion
  • Experience producing business documents and working with online platforms (i.e. SharePoint, Confluence etc.)

As well as the above, any experience with coordinating travel including the development of itineraries and processing travel expenses would be highly regarded.

Special Requirements:

Applicants must be Australian Citizens and are required to hold and maintain AGSVAR security clearance to NV1.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your citizenship (including dual citizenship) may be a factor in determining your suitability for this role.

Employment may be contingent on the satisfactory result of criminal and/or other background screens, which require the collection and transfer of personal information.
 

What we offer you:

When you join Lockheed Martin, you work on projects you won’t experience anywhere else.
We offer you a range of benefits built to suit you, no matter what stage of life you are in. 

  • Flexible work & Hybrid work options
  • Access to our online discounts program offering immediate discounts or cashback
  • A variety of leave options including Purchase Leave to support you and your family  
  • Additional benefits such as Annual Flu Vaccinations, Novated Leasing and Fitness Programs

Equal Opportunity Statement

Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what’s right, respecting others and performing with excellence. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

Vacancy Country

Australia

Vacancy Type

Permanent

Employee Type

Full Time

Job Expires

03/07/2024

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