Finance Assistant

7 days ago

South Melbourne, Australia Bulletproof Full time

We are searching for a talented Finance Assistant to join our Melbourne studio.

...do you have a strong work ethic and consider yourself a real team player?

...are you highly organised?

...already established in your Financial career and looking for a new challenge? 

If this sounds like you, we'd love to hear from you

ABOUT US:

• 360+ strong global design agency

• 100% independent

• 25 years young

• 8 studios around the world

Bulletproof is a creative powerhouse run by creatives—a place where liked-minded individuals come together to deliver brilliant ideas. Truly independent, we pride ourselves on shunning convention and getting sh*t done; above all, we march to the beat of our own drum. You don’t need a degree to get a job at Bulletproof: we choose talent over title and seek people with energy, passion and soul.

As a team, we blur the lines between branding, content, digital, film, innovation and packaging; all the while bringing our clients the very best of the best.

At Bulletproof we have three core beliefs:

GREAT IDEAS CHANGE THE WORLD...

We believe in the power of design to influence human behaviour, affect change and pierce conventions.

PEOPLE MAKE THE DIFFERENCE...

That true collaborative spirit creates a compelling, infectious energy that delivers outstanding commercial results.

STAY NAÏVE…

We believe naivety keeps you relentlessly curious, open to possibilities and leads to purer, more interesting and uncharted solutions.

ABOUT YOU:

As Finance Assistant, you will report to the Finance Director APAC and support the finance team to ensure the smooth day-to-day running of Bulletproof’s finances. You will be responsible for maintaining accurate and timely records, building strong relationships internally and externally, and ensuring the efficiency of our financial processes. As part of your role is supplier facing, you will be required to ensure a professional manner is conducted and you are representing our Bulletproof brand values in every instance. You will report to the senior team at every juncture to manage and meet the expectations of the team. 

ABOUT THE ROLE:

Your main responsibilities will include:

COMMERCIAL 

  • Keeping bank reconciliations accurate and up to date. 
  • Administering the forecast and invoicing targets, communicating trends with the relevant team members. 
  • Processing, tracking and monitoring of client purchase orders and invoicing. 
  • Managing credit control, the issuance of client statements, and various client invoicing portals. 
  • Bringing financial clarity to the weekly billings meeting with the client service team. Review how projects are tracking against fees and highlight overspends or any other housekeeping issues. 
  • Ensuring all client invoices are compliant, accurate, and paid on time. 
  • Checking and processing purchase invoices, credit card recs and employee expenses for reimbursement, checking against client’s budget allocation, ensuring they are compliant with ATO and HR policies. 
  • Ensuring cash flow is being managed and payment terms are being met. 
  • Ensuring all documentation is audit compliant. 
  • Attending to internal and external queries in a timely and professional manner. 
  • Assisting with month end accruals and prepayments, and any other weekly finance executive reports. 

CREATIVE 

  • Promoting the Bulletproof vision and standards across commercial and finance. 
  • Finding creative ways to support the finance team in all aspects of commercial finance providing innovative solutions to problems, how to work effectively and efficiently. 
  • Facilitating the creation of financial information and providing analysis on how we can use the information to make a difference. 
  • Actively participating in a range of initiatives that continue to develop the finance function, helping develop ideas that support the business ambitions. 

COMMUNICATION 

  • Providing financial administrative support to all agency departments. 
  • Reporting to the senior members of the finance team, flagging issues and providing solutions. 
  • Communicating effectively: being open and honest if facing challenges, demonstrating the ability to communicate roadblocks in a timely manner and asking for help at the right time. 
  • Ensuring professional verbal and written communication in all instances, internally and especially externally. 
  • Ability to take on board feedback and apply it to further self-development. 

CULTURE 

  • Positively contributing to the culture of the Bulletproof team. 
  • Building unbreakable bonds and working collaboratively with the wider Bulletproof team. 
  • Championing the company’s vision through daily interactions with team members of all levels. 
  • Being a creative force at Bulletproof, bringing ideas and perspective to the agency. 
  • Rolling up your sleeves and going the extra mile to set us apart from our peers and competitors. 
  • Being self-driven in actively learning and applying new skills. 

Requirements

WHAT YOU SHOULD HAVE:

If you tick all of the boxes below, we could be a perfect match

    • Exceptional attention to detail: thorough in approach. 
    • Strong organisation and planning skills: delivering on time and by the required deadline. 
    • Excellent communication: professional both in writing and verbal. 
    • Strong problem-solving skills: confident in providing solutions to problems. 
    • Ability to work in a team across different departments. 
    • Ability to form internal and external relationships. 
    • Proactive and instinctive: desire to be helpful in offering support to others. 
    • Motivated to be successful, both as an individual and as part of a team: strong sense of ownership and pride in own work. 

In line with our three core beliefs, we’re looking for people that share our community spirit and are curious enough to question the status quo. Could this be you? If so, apply below

Benefits

Competitive benefits package including all the last Fridays of every month off.

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