EA / Office Coordinator – Labels & Publishing

3 weeks ago

Albert Park, Australia Mushroom Group Full time

Executive Assistant / Office Coordinator

Please note the special requirements outlined below for your application to be considered

Mushroom Group’s Labels and Publishing teams are currently looking for a talented, mature, and self-motivated Executive Assistant / Office Coordinator to join the Mushroom Group family in a full-time capacity in our Albert Park office.

Providing EA support to the two Senior leaders of our Labels and Publishing teams – as well as providing general administration support to the broader teams, this newly created role best suits a motivated individual with exceptional administrative and organisational skills, who thrives in a busy environment and is comfortable working with changing priorities and schedules. This fast-paced role will be heavily focused around diary management, travel coordination and providing broader administrative support to our Publishing and Labels teams.

This is not an entry level role. It is essential that you have proven experience working as an EA for senior leaders (including diary management, expenses and travel coordination), but also understand that this role will also support their roles with office coordination / admin support. We need someone who will remain calm under pressure and be comfortable rolling up their sleeves to help when needed.

The successful candidate will have great written and verbal communication skills and be comfortable working with internal and external stakeholders from all levels and walks of life. Please note that some evening and weekend work will be required for this role.

The key responsibilities of this role will be:

  • Diary Management
  • Travel Management (for the 2 Leaders as well as the broader team)
  • Managing expenses and invoices
  • Providing administrative support and reporting
  • Tactful handling of requests and enquiries
  • Assist with coordinating staff movements, team functions and celebrations
  • Coordinating and Scheduling meetings
  • Coordinating ticketing requests and guest invites (as required)
  • Assist with the preparation of Itineraries, Meeting Notes and Special Projects
  • Providing support with gifting and other requests as required

Again, this is not an entry level role. Please only apply if you have proven experience working in a similar role at a senior level, in a fast-paced environment, and have a passion for music.

Please send through a full resume and a cover letter telling us what excites you about this role and working for the Mushroom Group (Bonus points for creativity). Please also include your salary expectations for this position (a rough range is fine) and what the most recent gig that you attended was.

Applications without cover letters which include this information will not be considered.

Please note that only applicants with existing permanent working rights in Australia will be considered for this opportunity.  We will be reviewing all the applications as they come in, so please don’t delay in submitting your application.

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