Events & Administration Assistant

2 weeks ago

Sydney Olympic Park, Australia Royal Agricultural Society of NSW Full time

Casual Fixed-term Position

Why work with us?

We are a dynamic and diverse place to work. Whether it's staging the largest ticketed event in the southern hemisphere, the Sydney Royal Easter Show, hosting major events and exhibitions at Sydney Showground, or running RAS Foundation or Education programs that support and develop agriculture in Australia. We believe in our mission and values, working with like-minded people and striving for excellence, we dedicate ourselves to becoming the best in our field It's not just a job It's a strong commitment to supporting, showcasing and celebrating agriculture through competitions, events, and practical financial support.

Become a part of this iconic team that has shaped Australian agriculture since 1822, and that continues to advance modern, ethical and sustainable agriculture. It's always an exciting time to join the Royal Agricultural Society of NSW

Why will you enjoy this role?

This is a unique chance to be part of the Royal Agricultural Society of NSW, supporting the delivery of the Sydney Royal Arts & Crafts Competitions & Events for the 2025 Sydney Royal Easter Show. Join our vibrant, committed team in delivering one of the Australia’s largest annual events, engaging with exhibitors, patrons, and the wider community.

Position Purpose

As an Events and Administration Assistant, you'll play a critical role in ensuring the smooth operation of the Sydney Royal Arts & Crafts Competition. You will work closely with the Events Manager and contribute to a wide range of tasks that are integral to the event's success. This contract role will run through May 2025, including key pre-Show, Show, and post-Show periods.

Key Responsibilities

  • Provide outstanding customer service by managing and addressing Exhibitor concerns promptly.
  • Perform office administration, including word processing, organising invitations, maintaining spreadsheets, updating presentations, and proofreading Competition materials.
  • Handle data entry for awards, sales, and exhibitor records, and ensure timely notifications.
  • Respond to enquiries, escalating or redirecting issues as needed.
  • Assist in physical tasks related to event setup and teardown, including handling exhibits, tables, and other display items.
  • Manage sales and transactions during the Arts Preview Evening and Show period, including cash handling, EFTPOS, and register operations.
  • Demonstrate strong character, organisational skills, and work habits to set a positive example.
  • Support the Events Manager and team to ensure effective event delivery.

Key Dates

  • Show Period: 11 – 22 April 2025
  • Bump-In & Exhibitor Deliveries: 24 – 29 March 2025
  • Judging & Bump-In: 31 March – 1 April 2025
  • Arts Preview Evening: 9 April 2025 (10 AM – 10 PM)
  • Perishable Cooking Live Judging: 11 April 2025
  • Bump-Out & Exhibitor Collections: 23 – 27 April 2025

What we’re looking for

  • Qualifications: Relevant experience or qualification in administration, event management, or hospitality is preferred, along with an appreciation for Arts & Crafts.
  • Experience: Background in events, administration, or hospitality, with proven multitasking, customer service, and cash handling skills.
  • Skills: Intermediate to advanced Microsoft Office skills, excellent communication and interpersonal skills, and the ability to thrive under pressure.

About Us

The Royal Agricultural Society of NSW is dedicated to promoting educational, cultural, and community-focused programs. Our iconic annual events, competitions, and venue management provide rewarding opportunities for professionals from various backgrounds to join our team and make a difference.

How to Apply

To apply, please upload your resume and a one-page cover letter that answers the following:

  • Why are you interested in this role?
  • Outline your relevant administration experience.
  • Describe any events industry knowledge or experience you have.

Please submit your cover letter and resume as a single document. We are moving quickly with this role, so apply today to join the RAS team in delivering the 2024 Sydney Royal Easter Show

RAS is an equal opportunity employer that respects and values the contribution and diversity of all our people. Our success depends on strong individual commitment and our ability to work as a team.

APPLY NOW

No recruitment agencies, please.

We thank you for your interest in the Royal Agricultural Society of NSW and Sydney Showground and look forward to receiving your application.

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