Experienced Executive Assistant

2 weeks ago

Melbourne, Australia Page Personnel Full time
  • Flexible and truly Hybrid workplace
  • 7 month Contract. Immediate start

About Our Client

The client specialises in providing innovative financial solutions tailored to meet their clients' unique needs. They offer a wide range of services, including investment management, wealth planning, and risk management strategies. Their goal is to empower their clients with the tools and expertise needed to navigate the complexities of the financial world confidently.

Job Description

  • Provide comprehensive strategic and administrative support to executives.
  • Proactively manage executives' calendars, travel arrangements, expenses, and other administrative tasks.
  • Attend meetings as necessary, taking notes, and actively participating to ensure executive preparation and effectiveness.
  • Maintain complex calendars, coordinating with executives, partners, and other members of the Executive Operations Team.
  • Identify and implement new work processes to maximise executives' time, including weekly and quarterly reporting, goal-tracking, and team meetings.
  • Prioritise and take ownership of projects, assisting in compiling materials and agendas for various team meetings and events.
  • Collaborate within our centralised Executive Operations team to provide support, mentorship, and guidance for team enhancement.

The Successful Applicant

  • Previous experience supporting multiple executives at once.
  • Proficiency in Google Suite, including Google Calendar, Docs, Sheets, Forms, and Slides.
  • Essential experience with Macbook.
  • Background in technology, with the ability to adapt quickly to changes.
  • Understanding of engineering and technology concepts.
  • 6+ years of experience as an Executive Assistant with exposure to both small and large-scale technology and/ or engineering companies. Desire for a careered Executive Assistant.

Note: While candidates with a background in technology are preferred, we are open to considering Executive Assistants from other industries as well. Candidates must resided in Australia. Full time remote options however candidates preference based in Melbourne Victoria will be highly desired for office location.

What's on Offer

You will be joining a highly functioning team and additional benefits such as:

- Full working from home flexibility

- Apple computer provided

- Potential to progress with the company post assignment

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