Deputy University Secretary
3 weeks ago
About the Role
Join Swinburne University of Technology as the Deputy University Secretary, providing essential secretariat support to the Academic Senate and the University’s controlled entities. Collaborate with the Council Secretary to ensure smooth operations during peak demands and absences as they support Council and Council sub-committees.
As the Deputy University Secretary, you will play a crucial part in ensuring the smooth functioning of our subsidiary companies and Academic Senate by coordinating annual work plans and meetings, facilitating communication, and maintaining accurate records and minutes. Collaborate closely with Company Chairs, the Chair of Academic Senate and Senior Leaders to promote transparency, strong governance, compliance, and effective decision-making.
If you have a keen eye for detail, excellent communication skills, and a commitment to upholding robust governance standards, we want to hear from you.
About You
To be suitable for this role you will need to have experience in the below key accountabilities:
Demonstrated understanding of governance, compliance and policy requirements in a complex organisational and regulatory environment. Experience acting as a Company Secretary. Demonstrated ability to interpret existing relevant legislation, policy and relate it to work assignments; and to provide advice on policies and frameworks. Proven ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent interpersonal, communication, and stakeholder engagement skills, with the ability to build effective relationships and influence decision-making. Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity - including the ability to manage conflicts of interest (perceived, potential, and actual).
Qualifications
Degree or post graduate qualification in a relevant field such as business administration, finance or law.
About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:
Every Swinburne learner gets a work experience Every Swinburne graduate gets a job Every Swinburne partner gets a tech solution Swinburne is the prototype of global best practice
The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.
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