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Business Support Officer

3 months ago

Malvern, Australia City of Stonnington Full time

As Business Support Officer with the Procurement team and within the Finance Department you will be the first point-of-contact, providing high-level administrative support to the Procurement team in line with organisational, government and legislative obligations, and assistance in the development of processes to meet these requirements.
You will be responsible for opening contracts and providing relevant procurement and contracting templates to internal customers and consultants.
You are also responsible for uploading and overseeing Requests for Tender on Council’s e-Tendering portal (Vendor Panel); including the dissemination of forum questions and addenda during the Tender period, and managing the Tender closure for release to Contract Supervisor.

Other day to day tasks include:

Arranging electronic execution of contracts via DocuSign and editing support. Supporting the maintenance of Council's Contract Management Register (ACM) by entering contract data and ensuring records are kept up to date. Supporting the maintenance of the Procurement Intranet page, keeping information up to date with approved changes. Coordinating the flow of information from internal and external stakeholders in the Procurement mailbox and triage of queries from customer service and the public/suppliers, including sending registration information for Vendor Panel Raising requisitions and processing tax invoices, including allocating costs from other Business Units. Providing support to staff on the Procurement Policy and related procedures, and procurement systems.

This is a permanent full time position with an annual salary range of $, - $, per annum + .5 % superannuation.

We come together at least 3 days a week so we can collaborate in our vibrant office culture. When on-site you will enjoy modern and sustainable facilities and office spaces.

You are based within our bright, modern and sustainable Glenferrie Road office on the corner of High Street and Glenferrie Road in Malvern where boutique stores, cafes and health clubs are in abundance. From the office you can easily walk to Malvern Gardens, High Street Armadale or Glenferrie Road. Malvern and Armadale Train Station are a short walk away and tram stops are out the front of the building.

As a permanent employee you also get access to our wellbeing program, employee assistance counselling program and receive .5% additional pay when on annual leave.

Desired Skills and Experience

Commitment to providing excellent customer service to all stakeholders and a willingness to work collaboratively across a wide range of projects. Integrity and ability to maintain confidentiality. Ability to provide solutions relating to various day-to-day operations with a proactive approach to problem solving. Ability to be flexible and proactive in the delivery of services and work. Strong administrative skills and attention to detail providing a range of business support activities and tasks, including accurate data entry, record keeping and electronic filing of procurement and contract related documentation and development of high-quality documents. Sound knowledge of procurement processes and activities (preferable).

Join Stonnington today. Work that matters. People who make a difference.