Clinical Administration Trainee

3 weeks ago

Darwin City, Australia CareFlight Full time
  • Competitive Remuneration + Maximum Salary Packaging
  • 2 Years Max Term Full-Time Position
  • Identified Role, Darwin Location

CareFlight is an Australian “for purpose” aeromedical organisation voted consistently as one of Australia’s most trusted Brands. Our mission is to save lives, speed recovery and serve the community through delivering our charitable social purpose.

Proudly a 2023 HRD 5 Star Employer of Choice, we operate across Australia, with major base locations in NSW, and the NT. Our specially trained doctors, nurses, paramedics and aircrew use helicopters, turbo prop aircraft, aeromedical jets and patient transport vehicles to provide critical support to over 8,500 patients each year. We also deploy medical professionals and aircraft in support of defence, government and commercial contracts, and energy and resource sector sites.

The role:

We currently have an opportunity for a Clinical Administration Trainee to join the organisation and become a key member of CareFlight’s Human Resources team in Darwin. 

Reporting to the Senior Human Resources Manager you will develop clinical administration skills utilising a combination of study-based learning and on-the-job training, as well as clinical administration support to key departments at CareFlight’s Northern Operations.

Responsibilities include:

  • Carry out administration duties for the clinical team, including filing, typing, data entry and ordering as required.
  • Assist with general administration duties for CareFlight, including welcoming and acknowledging staff and visitors, answering and directing phone calls and ensuring visitors complete the sign-in/out book.
  • Assist with scanning and filing of medical records whilst ensuring the highest standard of confidentiality and secure handling of information.
  • Delivery of mail and packages to Northern Operations departments.
  • Organise and set-up rooms for meetings eg. opening doors, arranging tables, water and glasses.
  • Preparation of emails, letters, reports and correspondence as required.
  • Assist with booking clinical meetings, minute taking and preparation of meeting papers.
  • Organising travel and preparing travel itineraries for the clinical team.
  • Assist with information coordination (research) and preparing presentations.
  • Assist with maintaining supplies to crew room/kitchen facilities, including consumables shopping and maintenance of crew room requirements.
  • Manage and maintain D4H asset management system for all NT medical equipment in conjunction with the Nursing Director
  • Provide assistance to the NT clinical team with day to day administrative management of unserviceable medical equipment.
  • Provide administrative support as required to NT Medical and Nursing Directors.
  • Assist with leave coverage for administration positions as required.

To be successful in this role you will have the following:

Essential

  • Identify as Aboriginal or Torres Strait Islander.
  • A sound knowledge of Indigenous culture, society and kinship networks.
  • The ability to effectively communicate both verbally and written, with all levels of staff, customers, suppliers and visitors in an attentive, courteous and service orientated manner. 
  • Intermediate computer skills.
  • A willingness to be trained in all areas of administration within Northern Operations. 
  • A willingness to be trained in general office duties eg. photocopying, mail collection, answering calls, meetings and education and training.
  • A proactive approach to the work and teaching environments for successful completion of Certificate III in Business. 
  • Hold a current Driver’s Licence.

Desirable

  • Completion of Year 12.
  • Experience with Microsoft Office (Word, Excel, PowerPoint and Outlook).

How to apply

If you would like to be part of our team, you can apply using the link below.  Please ensure you attach a current resume and covering letter that addresses the role’s essential criteria.  Applications for this opportunity will close on 11th September 2024.

For additional information, please contact recruitment@careflight.org

CareFlight values diversity in the workplace.

Aboriginal and Torres Strait Islanders are encouraged to apply.

All employees must comply with CareFlight’s Drug and Alcohol Management Plan (DAMP) as required by CASA and may be subject to random workplace testing.

Criminal Record and Working with Children Checks also apply.

CareFlight: 'The next life we save could be yours'

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