Legal Secretary

3 weeks ago

Melbourne, Australia Maddocks Full time

About us

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

Due to growth in our practice groups, we have multiple exciting opportunities available for Legal Secretaries to join our Property Development, Construction, Commercial, and Dispute Resolution & Litigation teams

You will be working with our high performing secretarial teams to provide clerical and administrative support to Partners and a number of junior and senior lawyers.

You will be responsible for:

  • Coordination of meetings and internal/external functions
  • Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
  • Time entry and preparation of monthly high volume billing
  • Creating, drafting, editing, and formatting a range of legal correspondence and documents
  • Reconciling expenses for authors on a monthly basis and
  • All other general ad hoc administrative duties

About you

To be suited to this position you will be a team player who prides themselves in exceeding all expectations and thoroughly enjoy working in a high energy, busy environment. You will have 2-3 years’ experience working in a similar position within a high-volume practice. Further skills that you will need to demonstrate include:

  • An understanding of litigious procedures and legal terminology
  • Competent technical ability using Microsoft Office suite
  • Knowledge of Aderant Exert for billing is advantageous
  • The ability to produce accurate, high-quality work within set timeframes
  • A strong attention to detail
  • Experience in diary management
  • A personable, collaborative, and friendly disposition.

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Bronze Employer at the Australian Workplace Equality Index's 2022 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality, Maddocks CALD and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.  

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time. 

Ready for your next career move? Make your Move to Maddocks – Apply Now.

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