Administrative Assistant, UNSW Canberra

3 weeks ago

Canberra, Australia University of New South Wales Full time

Administrative Assistant - Rectors Office

Employment type:  Full time, 35hrs 
Duration: Continuing 
Remuneration: Level 4 from $75,927 to Level 5 $93,711 plus 17% Superannuation 
Location: Canberra, Australian Capital Territory 

About UNSW Canberra
University of New South Wales (UNSW) in Canberra has multiple locations in the Nation’s Capital.
UNSW Canberra distinguishes itself from other institutions by its commitment to being thoughtful, practical, and purposeful in all endeavours. This combined approach is integral to the university's impact and contributes to its recognition as one of the top 20 universities globally, as well as a proud member of Australia's esteemed Group of Eight. Choosing a career at UNSW means embracing an environment where thriving, facing challenges, and engaging in meaningful work are not just encouraged but integral to the university experience. If you seek a career where you can excel and contribute meaningfully, you've found the right place.
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Why Your Role Matters:
Reporting to the Chief of Staff, the Administrative Assistant serves as the primary point of contact for the Rector’s Office, ensuring the efficient operation of the Office by providing administrative support, maintaining office systems, and fostering productive relationships with colleagues, visitors, and students. 

Responsibilities: 
The Administrative Assistant will play a crucial part in providing administrative support to Senior Management. This includes handling inquiries from internal and external stakeholders, arranging meetings, functions, travel, and venue bookings. Preparing correspondence, meeting agendas or any other necessary documents. The Administrative Assistant will also contribute to maintaining systems, processes, and procedures, entering financial transactions into specific information systems, managing office supplies, and coordinating any maintenance or equipment repairs.

Who You Are: 

  • You will have an Associate diploma level qualification with relevant work experience or relevant training or experience in a similar role.
  • Demonstrated ability to communicate effectively (both written and verbal) and interact successfully and respectfully with people from differing backgrounds both on technical and nontechnical levels.
  • Demonstrated ability to work both independently and effectively within and across teams to build relationships with colleagues, and internal and external stakeholders to deliver on outcomes within prescribed deadlines.
  • Ability to produce accurate, timely and well-presented information that meets requirements.
  • Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet, and email.
  • Ability to learn and contribute to the development and implementation of new systems and procedures.
  • Excellent attention to detail. 

Benefits and Culture:  
UNSW is committed to helping staff balance work-life responsibilities, by providing access to high-quality services, facilities, and flexible work and leave arrangements.

  • Generous superannuation contributions 
  • Employee discounts  
  • A commitment to lifelong learning  
  • UNSW-wide strategy to focus on Healthy Body, Healthy Mind, Healthy Places and Healthy Culture. 

Eligibility: 
The successful candidate will be required to undertake pre-employment checks prior to commencement in this role. The checks that will be undertaken are listed in the Position Description. You will not be required to provide any further documentation or information regarding the checks until directly requested by UNSW.  

The successful candidate will be required to work from the UNSW Canberra campus. To be successful you will hold Australian Working Rights or Australian Citizenship. UNSW is unable to offer visa sponsorship for this position.  The University reserves the right not to proceed with any appointment. 

How to apply:  
Make each day matter with a meaningful career at UNSW. Please apply via our online recruitment system.

In your application, please include:

  • your CV
  • a 2-page pitch addressing the skills and experience outlined in the Position Description.

 In order to view the Position Description– please ensure that you allow pop-ups for Jobs@UNSW Portal. 

Contact:  Amanda Walker E:  amanda.walker@unsw.edu.au

For questions regarding the application process - please email unswcanberra.recruitment@unsw.edu.au  

For further information about UNSW Canberra, please visit: UNSW Canberra 
For further information on living in Canberra, please visit: Living in Canberra

Find out more about the lifestyle and benefits when working with UNSW  

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.    

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