Manager EMR Project Office

2 weeks ago

Ballarat, Australia Ballarat Health Services Full time

About the role


Grampians Health is on an exciting journey to implement an integrated Electronic Medical Records system (EMR) across its hospitals in western Victoria, and this is your chance to be part of the newly established project team as Manager, EMR Project Office. The purpose of this role is to provide high level administrative and project support to the Project Director including maintaining project registers and artefacts, managing project budgeting and reporting, supporting key stakeholder relationships and assisting with project research and analysis.

The Manager, EMR Project Office will play a vital role in ensuring the project has the right administrative processes and project supports in place. The successful candidate will be collaborative, adaptive and confident working on large organisational transformation projects.

Key Responsibilities

Manage the Project Office, including maintenance of project artefacts and governance. Draft and prepare project reports, presentations and submissions. Develop and manage project processes that enhance the productivity, quality and effectiveness of the project team.Prepare monthly Financial Reporting to capture project expenditure and project progress. Manage cost allocations and monitoring of budget allocations.Assist in the development of Procurement documentation and contract administration.Assist the project team to achieve targets and timeframes as measured against the project plan. Manage project status reports including progress, tracking to schedule, risks and issues.Build and maintain effective working relationships with key stakeholders within Grampians Health and the project team to facilitate information flow and the achievement of objectives.

Skills and experience

The successful applicant will have experience in project management, procurement and project governance for large complex IT or organisational change projects.

Tertiary degree in an information systems related discipline or equivalent.Demonstrated understanding of project management foundations and governance.Experience in managing tender documentation and financial budgets highly desirable.Experience in Clinical projects including electronic medical record and patient administration systems highly desirable.

Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

Flexible work arrangements and purchase leave opportunitiesSalary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidaysDiscounted on-site parkingAccess to discounted health club membership5 weeks annual leave per year

About the Grampians Health Electronic Medical Record Project
The Grampians Health EMR Project is a large-scale clinical transformation project, and an opportunity to be part of the organisation’s digital transformation journey. The project team, based in Ballarat will be responsible for designing, developing and implementing the EMR across multiple hospital campuses, working closely with staff, patients and the community. The Grampians Health EMR Project will support clinicians and clinical decision making, streamline clinical workflows and processes and deliver improvements in patient care and staff well-being. 

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat Region

Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

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