Accounting Office Administrator

2 months ago

Sydney, Australia LHP Partners Pty Ltd Full time

About Us :

When the partners established ASV Wadeson, they set out to do things differently in the accounting world. With an unwavering belief in their clients’ goals, they are relentless in their commitment to creating success for them. ASV Wadeson’s fresh approach and levels of services are unrivalled in the accounting industry.

What matters to us: Education - Lifelong learning is invaluable to the personal and professional development of our team and allows us to add value to the businesses and lives of our clients and staff. ASV Wadeson has a commitment to continuous education so that we can provide the most up-to-date advice to our clients. Integrity - We think, speak and act with integrity, striving to uphold the highest professional standards, providing sound advice and rigorously maintaining our independence and objectivity. Work Ethic - We value the work ethic of our team and strive to bring out the best in each other. We are mindful of working smart but recognise that hard work is at the centre of what we do together as a team. Community - We are an integral part of the communities in which we work and seek to contribute to our communities both personally and professionally. We remain responsible corporate citizens. Passion - Passion and enthusiasm underpins everything we do. We believe these are the vital ingredients in maintaining positive relationships with all our stakeholders, and know this contributes significantly to our success formula.

About You :

  • Minimum Cert II in Business Administration or other equivalent or greater degree of the same or similar nature;
  • If you have not completed formal education but have minimum three years experience as a receptionist or similar Administrator role then we encourage you to apply.

Position Summary :

This role is required to perform a wide range of administrative and office support activities for the practice, its partners, managers and members of their team to facilitate the efficient operation of the accounting team. In particular, you will provide exceptional executive support to dedicated partners to ensure they can perform their role in the most optimised way. You will support management by overseeing communications and taking the lead in the administrative expectations and tasks to ensure effective organisational flow for all office/executive operations. This role requires assistance to the administrative team in providing an efficient, organised, clean, healthy office atmosphere.

Key Requirements :

  • Minimum three years as a receptionist or similar Administrator role;
  • Strong attention to detail is key;
  • Be willing to learn and share knowledge;
  • Client focused and enjoy working within a close-knit team environment;
  • Excellent communication and people skills;
  • Strong organisational and administrative skills;
  • Experience and knowledge of Xero Practice Manager will be seen favourably;
  • Highly proficient in the use of Microsoft Office functions.

Job Responsibility :

  • General administration duties for your designated team, including collation of tax returns, binding and scanning
  • Provide seamless coverage for inbound office phones lines in conjunction with the Office Manager and extended Administration team
  • Handle requests for information and data from clients and your team
  • Greets visitors, ascertains nature of business, and escorts visitors to appropriate person
  • Prepare all letters pertaining to administration including ethical letters and Accountant’s letters
  • Ensure timely delivery of information to Clients as instructed by your team whether physically or electronically
  • Processing credit card payments over the phone
  • Assist with writing administration processes
  • Create, edit & format Word, Excel & PowerPoint documents at an advanced level
  • Composes & proof-read’s correspondence and/or reports from dictation, verbal direction or from knowledge of company policy or procedures; files correspondence and other records.
  • Assist designated partner with all daily administration tasks as required, including but not limited to:
  • Composes and types correspondence from dictation, verbal direction, or from knowledge of company policy or procedures, files correspondence and other records accordingly in internal document management system
  • Handles administrative details, usually of a confidential nature, on behalf of executive, uses considerable judgment and initiative to determine the approach or action to take in non-routine situations
  • Schedules appointments for executive, arranges travel schedule and reservations
  • Other ad-hoc activities as needed by your team

Job Functions :

Client Service Administrator

Job Benefits :

  • Part of a national network of CA firms across Australia
  • Office close to public transport or free parking available on-site
  • Contributions to gym memberships/private health insurance
  • Regular team building events and an open, inclusive, and supportive leadership team

Selling Point :

Great team culture focussed on supporting your long-term growth

Contact :

Brittany Peterson

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