HR Project Coordinator

2 months ago

North Sydney, Australia Invocare Full time

InvoCare is a leading provider of funeral, cemetery, and cremation services in Australia and New Zealand. With a commitment to honoring lives and supporting families during their most difficult times, we deliver compassionate care and personalized service. Our extensive network of brands and dedicated professionals ensure that every family receives the guidance and support they need to celebrate their loved ones in a meaningful way. At InvoCare, we pride ourselves on our values of respect, integrity, and community, fostering a workplace where employees are empowered to make a positive impact. Join us as we continue to provide exceptional service and support to our communities.

  • We value face-to-face collaboration and require this role to be based in the office five days a week to foster stronger connections and enhance teamwork among colleagues.
  • Currently located in North Sydney, we are excited to announce our relocation to Rhodes in October/November 2024.

About the Role:

We are seeking an individual with formal tertiary qualifications in Human Resource Management and two to four years of experience to join our People and Culture team as a HR Project Coordinator. This pivotal role supports the People and Culture leadership team. You will be responsible for coordinating various activities, including projects, meetings, and events, and reporting key HR metrics. This role offers a variety of experiences and development across a range of people programs..

Key Responsibilities:

Project Planning and Coordination:

  • Assist in the planning, execution, and monitoring of people and culture projects, ensuring alignment with organizational goals. Develop project plans, including timelines, milestones, and deliverables.
  • Coordinate day-to-day project activities, manage schedules, and ensure timely completion of tasks. Organize and facilitate project meetings, preparing agendas and notes.
  • Collaborate with stakeholders to effectively allocate resources and meet project needs. Track project budgets and expenditures, if applicable, and report on financial status.

Documentation and Reporting:

  • Maintain comprehensive project documentation, including project plans, status reports, meeting notes, and other relevant materials, ensuring accuracy and timeliness.
  • Prepare and present regular project status reports and performance metrics to the People and Culture Leadership Team (PCLT), highlighting key achievements, risks, and areas for improvement.

Events and Recognition Programs:

  • Manage the Service Awards program, including the review of awards and timely preparation and distribution of certificates, pins, and gifts.
  • Support the management of the employee awards program, including the coordination of nominations, announcement of winners, and management of the annual event.
  • Assist in delivering events, annual HR processes, and various projects.
  • Coordinate with the Training team on program logistics, including scheduling, booking, and catering.

Implementation and Execution:

  • Assist in implementing people and culture initiatives, such as employee engagement programs, diversity and inclusion initiatives, and organizational development activities.
  • Identify opportunities for process improvements and recommend changes to enhance project execution efficiency.

Essential Knowledge, Skills, and Experience:

  • Formal tertiary qualifications in Human Resource Management with two to four years of experience in a project coordination or HR function.
  • Strong project management skills, including the ability to develop project plans, manage timelines, and coordinate tasks.
  • Excellent organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Strong communication, negotiation, and interpersonal skills, with the ability to engage and collaborate with various stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Asana, Trello).
  • Ability to work independently and as part of a team in a fast-paced environment.

Why Join Us?

At InvoCare, we believe in fostering a supportive and collaborative work environment. As a Project Coordinator, you will have the opportunity to make a meaningful impact on our community by delivering exceptional programs that resonate with our stakeholders. We offer competitive remuneration and a chance to grow within a leading company that values its employees.

Apply Now:

If you are looking for a role where you can make a difference, we would love to hear from you Please submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for this role.

At InvoCare, we are committed to building a respectful, diverse, and inclusive workplace that reflects the communities we serve. We encourage applications from people of all ages, nationalities, abilities, and cultures.

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