Human Resources Business Partner

Main Purpose:

Provide high level strategic advice to the Bitumen business on all Employee matters. Partner with stakeholders to deliver all HR initiatives and manage the day to day generalist HR function within the Bitumen business. Provide advice and support to the business regarding workforce practices and ensure compliance with Puma Policy and all Employee related legislation. This includes recruitment and selection, on-boarding, immigration, Talent Management, Learning and Development, performance management, industrial relations, workforce / succession planning and employment contracts. Managing the entire Employee life cycle.
Responsible for the in country payroll delivery and HR Operations deliverables.

Knowledge Skills and Abilities, Key Responsibilities:

Workplace Health & Safety

As a worker;

Take reasonable care and personal responsibility for your own health and safety Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons Comply, so far as you are reasonably able, with any reasonable instruction and training that is given Co-operate with any reasonable policy or procedure relating to health, safety or environment at the workplace that has been notified to you Attend and actively participate in consultative arrangements such as toolbox talks and risk assessments Ensure vigilance and awareness of your workplace to ensure that any hazards, incidents, accidents or near-hits are reported to your supervisor. Use machinery and equipment (including personal protective equipment-PPE) only in accordance with the procedures and training provided to you. Be familiar with evacuation and emergency procedures and the location of first aid and fire equipment. Ensure your activities do not cause, or are not likely to cause, environmental harm Minimise waste; separate reusable and recyclable materials from the general waste stream, use bins provided. Clean up spills appropriately and notify your Supervisor.

Quality Management System Compliance

Comply and support the Quality Management system in all aspects of your role. Adopt and implement the principles of continuous improvement in all aspects of your role. Ensure the awareness of customer requirements (internal & external) are promoted throughout the business. Review, monitor and provide feedback on the effectiveness of the quality management system. Engage, support and continuously improve communication processes that support the quality management system and provide positive outcomes for the business, customers and key stakeholders.

KEY RESPONSIBILITY:

Generalist Human Resources

Provide advice and support to Management regarding workforce practices and their compliance with employee relations legislation and requirements. Provide advice and support to management in the negotiation, determination and management of employee contracts, remuneration and working conditions arrangements. Achieve KPI’s , goals and contribute to Human Resource Strategy and Business Plan Promote the Puma pathway and ensure all polices are complied with Influence your stakeholders to adhere to Human Resources practice Complete all reports and updates by the deadlines Provide excellent service to Client group Produce accurate results in a fast paced environment Support the Regional Human Resource team as required Attend Client group and HR meetings as required Build sound relationships with Department Managers and ensure a high level of HR service to Client group; and All other tasks as directed by your Manager

Recruitment and On-boarding

Complete advertising requests in a timeline, efficient and cost effect manner Ensure the recruitment system is used for all recruitment Work within the company Recruitment Policy including attending interviews as required Compile employment and consultant contracts, ensuring accuracy and prompt turnaround Assist and advise Managers on the creation and maintenance of job descriptions Communicate with Recruitment Agencies for permanent and temporary placements and work within financial constraints Provide recruitment and advertising advice for Managers requiring assistance Drive the on-boarding of Employees Provide Face to Face inductions for all new Employs and Managers and conduct Induction training Provide advice on visa requirements for recruits, contractors and visitors

Learning and Development

Implement Puma Learning and Development initiatives Support and promote the use of the My Learning , on line learning system Develop and deliver new internal development programs as required Ensure all mandatory training is completed Maintain training records and run reports as required Deliver standard internal training programs as required

HR Industrial Relations / Performance Management

Performance cycle including performance reviews Provide advice to Management in collective bargaining negotiations Provide case management services to resolve complex workforce issues including performance management (early intervention and management of unsatisfactory performance), dispute resolution, grievances and make recommendations on appropriate action. Advise on correct and appropriate process for IR issues as per the company policies. Ensure correct administration of the process with disciplinary warnings and letters. Manage process of company restructures including the completion of administrative requirements including letters of notice, letters of redundancy. EBA interpretation Termination of Employees Prepare for and represent the Company in the FWC as required.

HR Operations

Human Resource budgets Head count and vacancies Government reporting Salary benchmarking Remuneration and benefits Annual merit and bonus process Reporting as required Develop and maintain HR policies and forms as required Generate employment contracts HRIS: Workday Annual leave management Long service Awards Assist with ad hoc projects when required 

Payroll

Work closely with the Mumbai HR Shared Service team to ensure all pays are accurate and correct so that all Employees are paid correctly and on time Check and approve all payroll reports and sign off the payroll Manage payroll costs and overtime Approve all invoices Approve the bank files Ensure all 3rd party payments are paid correctly and on time

SKILLS & COMPETENCIES:

Qualification

Tertiary qualifications in Human Resources or Business. (essential)

Experience, Skills & Competencies

Minimum ten years’ experience in Human Resources ( Industrial Relations an advantage) Payroll experience Well-developed knowledge of contemporary Human Resource management principles, policies and practices. Sound working knowledge of the employee relations framework including the ability to provide advice on awards, enterprise agreements, and employment related legislation. Ability to travel interstate as required Advanced Excel skills Intermediate skills in Word and PowerPoint Proven ability to operate in a confidential manner at all times Excellent time management skills and results driven Demonstrated reporting and analysis expertise Well-developed interpersonal, verbal and written communication skills Highly professional and ethical  Demonstrated consistent attention to detail Customer service focus, approachable Ability to problem solve and work with minimal supervision Ability to work as part of a team and remotely Possess initiative Proven ability to deal with pressure in a dynamic and busy work environment

Key Relationships and Department Overview:

Internal: Regional HR Team, Payroll Team, Department Managers and Employees External: Fair Work Commission, Immigration Support Company, Government Departments, Company Lawyers, Training organizations, recruitment agencies, contractor Companies

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