Finance Assistant

1 month ago

Ingham, Australia Michigan School Public Relations Association Full time

Position Details

POSITION SUMMARY:
The Finance Assistant will provide support for our day-to-day transactions, including processing accurate customer invoices, managing the p-card program, and assisting with month-end reconciliations. Michigan Virtual uses a robust accounting system where most documentation, procedures, and workpapers are maintained electronically. As part of the customer invoicing, the individual will manage past due receivables and interact with customers regarding collections. The Finance Assistant will also be responsible for overseeing the P-card program including tracking and entering p-card transactions and reconciling the monthly p-card statements. Additionally, the Finance Assistant will assist with responding to various accounting inquiries as needed.

Michigan Virtual – Work that Makes a Difference
Michigan Virtual is a Lansing-based nonprofit 501(c)(3) corporation where every employee contributes to advancing K-12 education through digital learning, research, innovation, policy and partnerships. We believe that we have a responsibility to innovate K-12 learning by designing systems that are more flexible and more equitable to meet the needs of all students, no matter their situation. We employ over 300 teachers, professionals, and other staff who like to have fun at work and are committed to making a difference for students, educators, and families in the state of Michigan.

Our Mission is to 
Our Vision is to 
Our Values are:  

We believe in a culture of caring. A people-first culture that strives to make every employee feel welcome, heard, valued, and empowered to contribute while also maintaining a healthy work-life balance. Find out more about our culture, workplace, and benefits that support our employees.
Diversity is more than just a value to us. Having a people-first culture means being inclusive of diversity in all forms and honoring all employee voices. For Michigan Virtual diversity is a critical component to innovation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Process accurate customer invoices. Manage past due receivables including customer contact on delinquent accounts. Manage the P-card program including accurate tracking, recording and reconciling of monthly p-card statements. Assist with a variety of month-end reconciliations, including recording journal entries in the accounting software. Respond to various accounting inquiries by budget managers and other leadership members

OTHER DUTIES & TASKS:

Assist the Finance Supervisor and/or Senior Director of Finance with various accounting projects and financial tasks as needed. Assist in the preparation of the fiscal year-end audit.

REQUIRED EDUCATION, CERTIFICATIONS, & LICENSURES (minimum requirements):

Bachelor’s degree in business administration with a major in accounting

REQUIRED EXPERIENCE

1 to 2 years of experience working in a team-based environment as well as independently. Experience with GAAP. Experience with electronic documentation and managing electronic files

DESIRED EDUCATION and/or EXPERIENCE:

Experience with non-profit accounting Specialized training in financial management or accounting

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES (minimum requirements):

Excellent organizational skills. Ability to multi-task and manage multiple projects. Demonstrated ability to communicate effectively, written and verbal, and work harmoniously with diverse groups of internal and external customers. Knowledge of accounting and bookkeeping procedures. Attention to detail, with an ability to spot errors and proactively resolve. Demonstrated analytical skills and problem-solving abilities. Advanced Excel skills. Strong computer skills including experience in ERP and/or accounting software. Self-motivated and detail-oriented with a focus on achieving results. Demonstrated ability to work and execute job responsibilities in-person and remotely.

DESIRED KNOWLEDGE, SKILLS, & ABILITIES:

Knowledge with Sage Intacct

WORK ENVIRONMENT and/or PHYSICAL DEMANDS:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of the job.

The work environment is that of a typical office and/or classroom setting. Sit in a normal seated or standing position in front of a computer for extended periods of time. The noise level in the work environment is usually low to moderate. Ability to see and hear within normal parameters with or without assistance.

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