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Personal Assistant

2 months ago

Perth, Australia Boutique Consulting Full time
  • Admin / Secretarial / Office Support
  • Personal Assistant
  • Perth
  • Permanent / Full Time

12/9/2024

  • Unlock career growth opportunities not found on Australian shores
  • Immerse yourself in a diverse culture, working with teams from around the world
  • International relocation to a destination where flights to London take 7 hours

Boutique has partnered with a renowned international energy organisation to find motivated and experienced Australian administrative professionals to support to a rapidly expanding international team.
  
Requiring international relocation, and a minimum two-year commitment this is a unique, once-in-a-career business support opportunity on the global stage. Ideal for career-focused support professionals looking to elevate their careers and set themselves up for sustained success in both a professional & personal sense. 
  
This organisation prides itself on the active development of its people and has been internationally recognised as one of the best places to work. The scale of international exposure and experience associated with this organisation and the role will open doors to career paths unavailable within Australia's borders.
  
Due to the motivation of the organisation to further its international impact & success and the requirement for a successful candidate to relocate internationally, the role offers a generous compensation package, a second-to-none benefits program, best-in-class employee development initiatives & full relocation costs. 

About the role:
Tasked with providing efficient & precise administrative support to both people and processes, this role is critical in ensuring the smooth operation of business functions thereby enabling teams to deliver strategic milestones for stakeholders around the world

As an assistant, you will be the driving force behind coordinating efforts, streamlining processes, and fostering collaboration among team members. Your ability to communicate effectively, prioritise tasks, and problem-solving will be essential in ensuring everyone is working towards common goals and shared success.

The role's responsibilities will include but may not be limited to:

  • Handle sensitive information with discretion, maintaining confidentiality across all forms of communication and documentation.
  • Manage complex scheduling for meetings, appointments, and events, ensuring optimal use of time and resources. This involves coordinating across different time zones and scheduling preferences.
  • Plan and organize detailed itineraries for business travel, including flights, accommodations, and ground transportation. Responsible for managing visa applications and compiling travel-related expense reports for timely submission and reimbursement.
  • Draft, edit, and review confidential correspondence, ensuring clarity, accuracy, and professionalism in all communications. This includes emails, letters, memos, and reports.
  • Compile statistical information and conduct research to assist in the creation of reports and presentations. This involves analysing data, summarizing findings, and utilising software like Microsoft PowerPoint to create visually appealing and informative presentations.
  • Oversee the daily operations of the office, including managing supplies, coordinating maintenance and IT support, and ensuring a safe and productive work environment. Act as the point of contact for internal and external stakeholders.
  • Organize and coordinate meetings and events, including logistics, attendee management, and material preparation. Ensure that all aspects run smoothly and efficiently.
  • Support various projects by assisting with planning, tracking, and execution. This may involve coordinating with different teams, managing timelines, and ensuring that project goals are met.
  • Provide direct support to team members as needed, which could include document preparation, data entry, and managing specific requests or tasks to aid in their daily work.

Your expertise:
You must have a minimum of 5 years of solid and continuous experience as a professional Administrative Assistant or Personal Assistant and be backed by relevant qualifications.

You'll need to combine your excellent written and oral communication skills with attention to detail, adaptability, and a proactive approach.
 
You will be relied upon to deliver consistently exceptional high-level support & demonstrate a deep understanding of how to efficiently prioritise and manage multiple, sometimes conflicting responsibilities with composure and professionalism. Your strong administrative and organisational skills will be essential in maintaining productivity and accuracy in a fast-paced environment.
 
Beyond your technical skills, you'll need to be reliable, resilient under pressure, and expert in managing stakeholder relationships at all organisational levels,

Next steps:
If you're ready to accelerate your career in an international setting, submit your application today

If your skills and experience align with our client's requirements and objectives, the team at Boutique will be in contact for a confidential discussion on the application process and to answer any questions you may have (we assume there'll be a few)