Event Manager

3 weeks ago

Sydney, Australia dentsu Full time
The purpose of this role is to supervise and coordinate all aspects of an event from conception to execution. This can include developing concepts and ideas for the event, overseeing operations, content, speaker management, registration, directing staff and coordinating event and production aspects.

Job Title:

Event Manager

Job Description:

Strategy and planning:

Participate in strategy and planning activities to support the effective operation, functionality and capacity of the production team to deliver high quality solutions and services that meet & exceed client expectations.

Delivery of high-end event solutions and strategies:

Responsible for assisting with the successful delivery of end to end event requirements ensuring on time, on budget and delivered in line with expectations. Participate and engage with key stakeholders including the Partnerships and Events team and other departments as required working in project teams for optimal delivery on behalf of the client.  Develop comprehensive plans to support project delivery including timelines, budget, schedules, stakeholder and supplier briefs, logistics, talent, equipment, safety and security, and facilities. Assist with the management of event / project budgets including cost projections, cost control, payments and reporting. Deliver event requirements / projects in accordance with agency standards, agreed plans and operational needs. Assist with monitoring junior team members, contractors and suppliers to ensure the project is executed to agreed timelines and budget. Resolve issues as they arise and escalate as required. Co-facilitate and record debrief information to analyse the events success and identify opportunities for improvement.

Contributor to the event team:

Contribute to the planning stages of event requirements / projects, take a lead role on ground and responsibility for the delivery of projects. Assist with the preparation of information, documentation and tools to support the success of team members and other relevant stakeholders. Follow established policies, procedures, plans, approved templates and agency tools. With assistance from senior members of the team, manage event requirements / projects to scope, budget, timelines and expectations. Contribute to the development and growth of junior team members through guidance, training and support. Assist with the onboarding of staff in line with agency recruitment policies and procedures.

Stakeholder relationships:

Develop relationships across all business areas to effectively collaborate, plan and co-design solutions and services to deliver on client’s needs. Assist and support internal teams across the agency with meeting client goals and event and client objectives. Provide regular updates to the Event Director and key internal stakeholders on projects, key milestones, issues, and opportunities. Attend client meetings and briefings.

Contractor and supplier management:

Assist with contractor and supplier identification, assessment, onboarding and management. Assist with ensuring that contractors and suppliers are engaged in accordance with established policies and procedures and adhere to compliance requirements including insurance, risk management and safety.

Risk management and safety:

Ensure risk and safety is fully considered as a part of the planning process and appropriate risk control mechanisms are identified and implemented. Assist with managing site safety requirements including risk assessments, equipment safety, inductions and compliance requirements.

Administration:

Assist and support the department with administrative activities including compiling reports, preparing documentation, systems administration and other duties as assigned.

Process improvement and innovation:

Contribute to process improvement activities, workshops, assessments and pilots to support the implementation of efficient systems and continuous improvement initiatives. Assist the department with research activities, benchmarking exercises and innovation reviews. Keep abreast of market trends and innovations and champion a best practice approach to event and brand experiences.

Essential skills:

Exceptional verbal, written, communication, presentation skills and stakeholder engagement. Solutions focussed with the ability to quickly problem solve. Client focused and passionate about delivering high quality solutions and services that exceed expectations. Highly organised with proven ability to manage multiple projects. Collaborative team player who is solutions focussed. High standards of personal presentation and strong interpersonal skills. High degree of accuracy and attention to detail. Financial acumen and exposure.

Desired experience:

3+ years’ experience in event management. Experience and understanding of event logistics, budget management, supplier negotiations and management, marketing, security and brand ambassador management and creative elements.

Desired qualifications:

Tertiary qualifications in event management, marketing or related field is desired but not essential.

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