Purchase Ledger Assistant

Overview
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Purchase Ledger Assistant
role at
NWF Fuels
Head Office Crewe. Hybrid Working. 25 days holiday plus bank holidays. Opportunity to purchase up to 5 extra holidays per year.
Key Responsibilities
Responsible for 1/3 of supplier accounts within the business
Accurate registration of supplier invoices received via post or via email into Ax, ensuring invoices are saved down correctly so that they can be accessed from the system once registered.
Management of the incoming supplier invoices mailbox and distribution of the incoming post and any invoices that do not match to Cost Order to the relevant Approver.
Matching of invoices to Cost Order or Purchase order
Daily bank drawdown cover
Processing and checking of Supplier Bacs Payments
Processing of prompt payments, for any urgent payments to suppliers outside of the weekly supplier BACS.
Bankline payments as required for invoices in foreign currencies, or to overseas bank accounts.
Maintenance of Supplier Accounts, including set up of new accounts and supplier data ownership in system.
Answering supplier phone calls, and being first response if invoices in query, liaising with other departments to help getting invoices approved or queries raised.
Pro-actively reviewing own suppliers ensuring up to date, queries are chased and resolved, and there are no overdue invoices
Management of Intercompany accounts ensuring payment by due date as per group requirements
Reconciliation of supplier statements, which should be regularly requested (at least monthly)
1st point of contact for employee expenses queries on SAP Concur ensuring all issues are resolved and that training is provided to all new employees so that they comply with the system and company policies around expenses & mileage.
Manual processing of expense and mileage claims (for anyone using the paper system – MD), this includes checking the expense claim has been filled in correctly, raising any concerns with the claim, registration and allocation of the claim, and payment.
Management of petty cash balances, ensuring all spend is within company policy and receipts are provided. Preparation of monthly journals in Ax ensuring VAT is correctly recorded, and petty cash balance sheet reconciliations which are reviewed by the FC
Completion of the company credit card spreadsheets, ensuring all spend is within company policy, approval is sought from credit card owner and receipts are provided. Preparation of monthly journals in Ax ensuring VAT is correctly recorded, and credit card balance sheet reconciliations which are reviewed by the FC
Continuously improve and enhance the current processes and procedures.
Offer support and cover for colleague\'s absences when needed.
Skills And Experience Required
Previous experience in a fast-paced, high-volume transactional environment.
Strong understanding of supplier statement reconciliations.
Excellent communication and relationship-building skills.
Experience in Purchase Ledger transactions.
Proficient in IT skills, including Excel and ERP systems.
What Is On Offer
Hybrid Working
25 days holiday plus bank holidays
37.5 hours per week Monday – Friday with shifts between 8.30 and 17.30
Opportunity to purchase up to 5 extra holidays per year.
Monthly employee recognition awards
Long service awards
Access to free virtual fitness sessions
Contributory workplace pension scheme
Healthcare cashback plan
Cycle to work scheme.
Life assurance scheme
About NWF Fuels
With a modern fleet of over 155 fuel tankers and a strategically located depot network, NWF Fuels supplies a comprehensive range of fuel-related products coast-to-coast throughout England and Wales to Domestic, Agricultural, Commercial and Retail customers. A focus on service and the customer is what differentiates NWF Fuels in the market and it is the attitude of the people within NWF Fuels which drives this difference.
The business has grown both organically and through acquisition and is the third-largest fuel distributor in the UK. NWF Fuels is part of the AIM's listed NWF Group listed on the London Stock exchange.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Oil and Gas
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