Purchase Manager

2 weeks ago

Australia beBeeExecutive Full time $90,000 - $120,000

Overview of the Executive - Purchase Manager role.

Job Summary
  • Oversee general administrative tasks such as office maintenance, inventory management, and vendor coordination.
  • Ensure the efficient functioning of office facilities and support services.
  • Maintain and update administrative records, files, and reports.

Procurement and Purchase Orders Management

  • Create and manage Purchase Orders (POs) in accordance with company guidelines.
  • Coordinate with vendors and suppliers for procurement needs.
  • Ensure timely delivery and quality compliance of ordered goods/services.

Accounting and Invoicing Coordination

  • Verify and process Purchase Invoices against POs and delivery notes.
  • Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
  • Support month-end closing by ensuring all purchase-related documentation is accurate and complete.

Compliance and Cross-Functional Support

  • Ensure all administrative and procurement activities comply with internal controls and audit requirements.
  • Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
  • Assist in vendor audits, renewals, and contract management.

Requirements

  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 2-4 years of experience in administration, procurement, or accounting-related roles.

Preferred Qualifications

  • Experience in handling vendor contracts and purchase negotiations.
  • Knowledge of local statutory requirements related to purchases and invoicing.
  • Familiarity with internal audit processes and document controls.

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