Administration Manager

2 weeks ago

Sydney, New South Wales, Australia Haben Full time

Overview
Are you a confident leader with a knack for organisation and a passion for driving operational excellence?
Haben is seeking a full-time Administration Manager to lead administrative functions at our Westpoint Shopping Centre in Blacktown.
This role operates within standard office hours, 8:30am to 5:30pm, Monday to Friday, and offers the opportunity to make a tangible impact in a fast-paced, community-focused environment.
About Haben
Haben is a privately owned funds and property management business that specialises in unlocking value from retail shopping centres currently located across the East coast of Australia.
We are growing rapidly whilst maintaining our personal touch, and care both about our community of co-investors and partners, and the communities where our assets are located.
About the role
As Administration Manager, you'll play a key role in supporting the Centre Manager and leading a team of three Centre Administrators.
You'll be responsible for:
Assisting with financial forecasting, budgeting, and reporting
Supporting monthly accruals, outgoings, and other charges
Overseeing rent roll administration and rental reviews
Managing arrears and arrears reporting
Ensuring effective records management and document control
Handling general office operations, including customer service and procurement
Building strong relationships with internal and external stakeholders, including retailers, centre staff, and senior management
This is a hands-on leadership role where your ability to streamline processes, motivate teams, and maintain high standards will be highly valued.
About you
We're looking for someone who brings a proactive mindset, strong leadership skills, and a commitment to excellence.
You'll ideally have:
Demonstrated experience in an administrative role, preferably within retail property or shopping centre management
Solid financial and accounting skills, including accounts payable and receivable
Strong interpersonal and leadership capabilities, with the ability to foster a respectful and inclusive team culture
Excellent organisational and time management skills, with a sharp eye for detail
Proficiency in office software and systems, including the Microsoft Office Suite
Clear and confident communication skills, both written and verbal
Why join us?
At Haben, we value growth, integrity, and community.
We're committed to creating a workplace where everyone feels respected, supported, and empowered to succeed.
Whether you're looking to take the next step in your career or bring your leadership experience to a growing business, this is a chance to make a real impact.
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