Office Assistant

2 weeks ago

Gold Coast, Queensland, Australia Gennari Group Full time

We're on the lookout for our very own Office Mum (or Dad) - someone with a warm, can-do attitude who thrives on making things run smoothly behind the scenes. This new Office Assistant role is the glue that holds our office together, supporting every department and ensuring the day-to-day is handled with care and attention.
- **About Us**:_

With a legacy of excellence, the Gennari Group stands as the Gold Coast's benchmark for exceptional hospitality. Renowned for its portfolio of eight curated, unique venues, we offer more than just dining - we deliver immersive experiences, that blend extraordinary cuisine, bespoke service and luxurious surroundings.
- **The Opportunity**:_

This position will start at approximately 3 days per week, with the potential for more hours depending on business needs. As we've recently relocated to a new office space, your first few weeks will focus on getting us fully set up and organised - think storage systems, office supplies and making the space feel like home.
- **What You'll Be Doing**:_

This is a varied role with a little bit of everything - perfect if you love to stay busy and make a real impact each day. Your key responsibilities will include:

- Initial Office Setup & Organisation_
- Take the lead in organising and setting up our new office space
- Coordinate the relocation process and ensure everything (like stationery cupboards) is in place
- Create a functional, tidy, and welcoming work environment
- Day-to-Day Office Coordination & Admin_
- Act as the first point of contact for general office queries
- Manage filing, printing, scanning, mail, and deliveries
- Keep the office stocked and organised (stationery, uniforms, first aid, etc.)
- Coordinate office cleaning and maintenance to ensure a tidy, functional workspace
- Support onboarding and offboarding processes, including checklists and compliance documentation
- Assist with petty cash, reimbursements and data entry for accounts payable and receivable
- Help track staff rosters and leave where needed
- Maintain internal digital noticeboards (e.g. Teams, SharePoint)
- Coordinate birthday shoutouts, team events, and monthly feedback form distribution
- Provide admin support for our recipe system (Restoke), including supplier management, recipe updates, printing, and ensuring accuracy of data (costs, allergens, plating instructions)
- Support the Events team with admin tasks such as preparing event documentation, printing menus and promotional materials, organising event extras, and communicating menu changes internally
- Assist department leads where required
- **Who You Are**:_
- Organised, proactive and reliable
- Friendly, approachable and happy to support others
- Able to juggle a range of admin and coordination tasks
- Comfortable using Microsoft Office, Teams, SharePoint, etc.
- Previous experience in hospitality or office admin is a bonus - but not a must
- **Why You'll Love Working With Us**:_
- Flexible work (starting at approx. 3 days/week - Casual or Part Time)
- A fun, welcoming, and collaborative team environment
- A hands-on role with variety and opportunities to grow
- You'll be a valued part of the team who helps keep everything running smoothly

**Job Types**: Part-time, Casual

Pay: $24.98 - $31.23 per hour

Expected hours: 10 - 30 per week

**Benefits**:

- Employee discount
- Employee mentoring program

Schedule:

- Monday to Friday

Work Authorisation:

- Australia (required)

Work Location: In person

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