Executive Services Officer, Darling Downs South

3 days ago

Toowoomba, Queensland, Australia Education Full time

**About the Department**:
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
**About the Role**:As Executive Services Officer you will**:

- Provide efficient, effective and confidential executive and administrative services to the Senior Officer.
- Prepare, coordinate and disseminate relevant information and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, specific ot the function, and in support, of the operation of the regional office.

**Responsibilities include**:

- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
- Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
- Coordinate and organise travel and accommodation.
- Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
- Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
- Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
- Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
- Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Eoi - Administrative Officer - Darling Downs South

    1 day ago

    Toowoomba, Queensland, Australia Education Full time

    This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.**About the Department of Education**:The Darling Downs South West Regional Office provides a range of supports to schools within the region. Records and specialist file management are an integral component of the delivery of specialist...

  • Board Member

    4 weeks ago

    Toowoomba, Queensland, Australia Lifeline Darling Downs Full time

    Are you passionate about making a meaningful impact in your community?Lifeline Darling Downs & South West Queensland Ltd is seeking expressions of interest from individuals who are committed to supporting mental health and community wellbeing to join our voluntary and collegial Board of Directors.As a Board Member, you will contribute to the strategic...

  • Board Member

    4 weeks ago

    Toowoomba, Queensland, Australia Lifeline Darling Downs Full time

    Are you passionate about making a meaningful impact in your community?Lifeline Darling Downs & South West Queensland Ltd is seeking expressions of interest from individuals who are committed to supporting mental health and community wellbeing to join our voluntary and collegial Board of Directors.As a Board Member, you will contribute to the strategic...

  • Director Aboriginal and Torres Strait Islander Health,

    4 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Health Full time

    Director Aboriginal and Torres Strait Islander Health, Darling Downs HealthDarling Downs Health is seeking a Director of Aboriginal and Torres Strait Islander Health to lead and develop culturally safe, community-led health initiatives across a diverse regional service supporting nearly 300,000 people in southern Queensland. Based in Toowoomba and reporting...

  • Board Member

    6 days ago

    Toowoomba, Queensland, Australia Lifeline Darling Downs & South West Qld Ltd Full time $80,000 - $120,000 per year

    Are you passionate about making a meaningful impact in your community? Lifeline Darling Downs & South West Queensland Ltd is seeking expressions of interest from individuals who are committed to supporting mental health and community wellbeing to join our voluntary and collegial Board of Directors.As a Board Member, you will contribute to the strategic...

  • Director Office Of The Chief Executive

    2 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Hospital And Health Service Full time

    Darling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive.This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region.You will bring expert leadership, sound judgement, and a...

  • Director Office Of The Chief Executive

    2 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Hospital And Health Service Full time

    Darling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive.This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region.You will bring expert leadership, sound judgement, and a...

  • Director Office of the Chief Executive

    2 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Hospital and Health Service Full time

    OverviewDarling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive. This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region. You will bring expert leadership, sound judgement,...

  • Director Office of the Chief Executive

    2 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Hospital and Health Service Full time

    Overview Darling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive. This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region. You will bring expert leadership, sound...

  • Director Office of the Chief Executive

    2 weeks ago

    Toowoomba, Queensland, Australia Darling Downs Hospital and Health Service Full time

    Darling Downs Health is seeking a dynamic and experienced Director, Office of the Chief Executive. This pivotal role offers the opportunity to influence strategic direction, drive organisational excellence, and support the Chief Executive in delivering safe, high-quality healthcare across the region. You will bring expert leadership, sound judgement, and a...