Program Officer

About us

As a department our purpose is to help the community to prevent, prepare for, respond to and recover from the impact of fire and emergency events.

Queensland Fire and Emergency Services (QFES) is the primary provider of fire, rescue and emergency management programs and services throughout Queensland. The department encompasses the Fire and Rescue Service, disaster management services, the Rural Fire Service and the State Emergency Service (SES), and also supports other volunteer groups providing emergency response to Queenslanders.

QFES is one department with many services, many capabilities and many partners.

Purpose of the role

The SES Review Project team is responsible for managing the review and procurement of SES fleet, equipment, assets and facilities to manage service delivery and also provides support in the development of policy, procedures and strategies to enhance operational outcomes through stakeholder engagement and relationship management from state and local government agencies to identify, analyse, advise and meet strategic, audit, compliance and reporting requirements for meeting QFES organisation goals.

Reporting to the Executive Manager, you will be a key member of the team responsible for assisting with program administrative tasks and contributing to the audit, review, development and implementation of policies, procedures and systems for SES fleet, property and asset management, including registers to ensure suitability for use and maintenance of resources and capability to meet operational requirements. You will also be required to assist in the maintenance of information and learning systems, equipment and asset registers, SharePoint and web products for the project.

Key requirements

Highly desirable requirements
- Knowledge or experience in project management principles and data administration.
- Queensland Government Procurement (Level 1 or 2 certification).

Special Requirements
- The incumbent will be appointed as a staff member of the SES and the hours of duty applicable to this role are pursuant to the Queensland Public Service Officers and Other Employees Award - State 2015: specifically, the spread of ordinary hours for SES staff are 0600 to 2200, Monday to Sunday.
- It is expected that the incumbent may participate in an out of hours, on-call roster.
- Capacity to work on night and weekends to suit an SES volunteer environment.

Your key accountabilities

Your part in the ongoing success of our department, in supporting frontline services will see you responsible for a variety of work, including, but not limited to:

- Provide high level administrative and project support, including maintaining document management systems, filling and tracking of project and asset registers, including ad-hoc reporting.
- Contribute to the design, development and implementation of tools, practices and procedures to meet capability and sustainability programs for divergent and geographically diverse community risk profiles.
- Administrate and manage content of project information on media portals, SharePoint and websites including user support and help desk services as required.
- Provide advice and information to senior management on a range of business improvement strategies, policy and procedures to enable decision making processes.
- Manage governance controls and procurement of SES equipment and assets in accordance with allocated financial budgets, as required to ensure effective administration of supply chain activities.
- Research, analyse, monitor and report on information relevant to allocated projects to support fleet and property management and maintenance modernisation activities.
- Assist in the preparation and review of correspondence, briefings and reports on matters relevant to strategic communication and project activities in accordance with departmental requirements.
- Develop and maintain working relationships and communicate effectively with internal and external stakeholders in relation to various project deliverables and initiatives.

Capabilities

To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the "key accountabilities" for this role:
Leadership Competencies Stream - Individual Contributor (leading self)

Vision
- Leads strategically
- Stimulates ideas and innovation
- Leads change in complex environments
- Makes insightful decisions

Results
- Develops and mobilises talent
- Builds enduring relationships
- Inspires others
- Drives accountability and outcomes

Accountability
- Fosters healthy and inclusive workplaces
- Pursues continuous growth
- Demonstrates sound governance

Once you join us we will want you to exemplify the QFES shared values:

- Respect
- Integrity
- Trust
- Courage
- LoyaltyThis work is licensed under a Creative Commons Attribution 3.0 Australia License.