Property Administration

1 week ago

Sydney, New South Wales, Australia Ford Land Company Full time

Our Purpose:
We believe the art is not in the deal but in the creation and delivery of places where businesses can live and grow prosperously.
Identity:
We act like an owner | Tenant relationships are our lifeblood | We find a better way | We work as a team
Job Purpose:
Provide key support to the Facility Manager and Office Manager by assisting with all aspects of administration, including lease preparation, archiving, assisting with maintenance tasks and other ad hoc duties as required. Expectation of a high level of service to our tenants.
Minimum 3-5 years experience in property management or real estate administration is required.
Year 12 completion is required for this position.
Accountable For:
Contractor Administration
Assisting FM with entering approved maintenance tasks accurately into the Property Management software systems (Yardi)
Prior experience with Yardi property management software is preferred but not essential.
Creating Purchase Orders
Ensure contractors have provided evidence of insurances prior to working on site, including: Public Liability $20M, Workers Compensation, SWMS, License Details.
Assist FM with contractors' site inductions and queries
Assisting FM and PM with communication with tenants on maintenance matters
Following up insurance risk recommendation requirements for the portfolio
Accuracy and attention to detail critical.
Liaising with Suppliers as needed.
Working with the Accounts Team
Property Administration
Lease administration, updating tenant details in database as required
Writing welcome letter to tenants
Preparation of Lease Bible Forms
Updating Due Diligence folders (hard and soft copies)
Assist Facility Managers with minutes
Co-Ordinate Tenant requests - backing up Property Team as required
General
General office tasks
Email monitoring
Answering phone
Filing and keeping of Daily Correspondence
Boardroom meeting preparation
Attending meetings as required.
Office provisioning
Contributes To:
Clear and consistent reporting
Keeping accurate database of information for company
Maintenance of properties
Working with the Property Managers and Accounts Team in a variety of tasks
Reporting to: Office Manager and Facility Manager

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