Executive Assistant

2 weeks ago

Australia Australia Post Full time

**Help us deliver like never before**

Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We're delivering for the environment, for our communities, for our customers and for our people. We're moving forward and we want you to come along for the ride.

**About the opportunity**

Reporting to the 'Executive GM, Community, Sustainability & Stakeholder Engagement (**CS&SE**)', you will provide a wide range of office administration and business support in a highly professional manner.

You will have a strong ability to adapt to changing business requirements, demonstrate commercial acumen, and the ability to communicate and build strong relationships at various levels of the organisation.

**You'll also**
- Assist with project management, reporting, diary and travel management, document and correspondence management, meetings and event management, and the general day to day support of the EGM, CS&SE
- Manage the administrative functions for the EGM including diary management, meeting/ conference logistics etc
- Building and establishing proactive relationships and networks with people across different locations, levels, and departments including EGM EAs
- Take initiative to proactively identify opportunities for improvement, focusing on service, efficiency, and team improvement
- Support the EGM in the preparation of conference presentations, Executive Committee and Board reports, and papers (including formatting to requirements and distribution in required timeframes)
- Work closely with the CS&SE Executive Manager to ensure the CS&SE EGM office is running efficiently and effectively
- Establish and maintain team information (including financial), documentation, and filing systems as required
- Effectively manage and prioritise competing requirements to ensure stakeholder expectations are consistently met or exceeded whilst always operating collaboratively and cooperatively
- Provide advice and support the implementation and administration of office policies and procedures
- Deal professionally and discretely with confidential and sensitive information/ matters
- Lead the CS&SE EA team and work collaboratively to achieve team efficiency and excellence
- Support key events and activities across the CS&SE function

**About you**
- Extensive knowledge and experience in providing a full range of administration support functions to senior executives
- Experience working to tight deadlines and seeing tasks through to completion with mínimal supervision
- Advanced organisational skills and ability to manage conflicting priorities, planning and supporting events such as department meetings and conferences
- Experience working in a demanding environment with a high attention to detail

**How we'll deliver for you**
- Join one of the most culturally and linguistically diverse workforces in Australia, where we're all ages, genders and come from all walks of life
- We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They're the TIES that bind our team together
- Immerse yourself in the AP Way - where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose

**We're delivering together**
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.

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