Executive Coordinator

1 week ago

Brisbane, Queensland, Australia Education Full time

Your role

**Responsibilities include**:

- Coordinate the flow, preparation and development of high-level documents/requests, submissions, reports, briefing material and correspondence for the senior officers on significant portfolio issues.
- Assist with the coordination and development of regional and departmental governance reports, and external reporting requirements relating to departmental activities.
- Assist with the preparation and coordination of information required by internal and external stakeholders which may include Briefings, Questions on Notice, and Possible Parliamentary Questions ensuring timelines are adhered to.
- Review and analyse correspondence, briefings, responses, and submissions in order to ensure accuracy in content, alignment with relevant legislation and policies. and ensuring compliance with departmental visual and style guides, maintaining consistency with format, structure and protocols.
- Assist with the preparation of submissions, reports, briefing material and correspondence for the Executive Director, Regional Operations and other senior officers on significant portfolio issues.
- Analyse the content and requirements of correspondence, information and briefing requests and determine where the correspondence should be actioned.
- Coordinate and monitor the progress of correspondence, cabinet requests, submissions, reports and briefing material to ensure timeframes are adhered to and maintain a high level of accuracy in line with established priorities, monitor important issues, and follow up action.
- Develop, maintain and foster effective networks and liaison with regional and departmental portfolio areas,, and other key stakeholders ensuring all correspondence reflects currency of information, initiatives and departmental strategic direction.
- Establish and maintain strong working relationships and networks with clients and officers of the department in order to expedite the business activities of the division.
- Provide support to the office administration staff ensuring the provision of confidential administrative and executive support.

Other responsibilities (as required)
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Operations Manager

    1 week ago

    Brisbane, Queensland, Australia beBeeService Coordinator Full time $55,000 - $87,000

    As a dedicated and detail-oriented professional, you will be responsible for coordinating service activities to ensure timely completion within set timeframes. Your strong organizational skills will enable you to effectively manage scheduling, installations, and jobs, while maintaining excellent communication with customers and stakeholders.Key...

  • Executive Coordinator

    1 week ago

    Brisbane, Queensland, Australia Queensland Government Full time

    **Join the Department of Customer Services, Open Data and Small and Family Business (CDSB) as an Executive Coordinator and be part of a team that is making a difference and creating a lasting legacy. Our department is playing a significant role in Queensland's future. As an Executive Coordinator you'll be responsible for providing executive coordination for...

  • Executive Coordinator

    1 week ago

    Brisbane, Queensland, Australia Transport And Main Roads Full time

    You will also engage with a wide range of stakeholders to provide customer-centric services that contribute to the efficient and effective operation of the department's strategic communication function.Accountabilities include- Coordinate the day-to-day business of the Office of the Executive Director by proactively managing, meeting preparation and...

  • Executive Coordinator

    1 week ago

    Brisbane, Queensland, Australia Education Full time

    This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.Your Opportunity**As the Executive Coordinator you will**:- Provide high level executive support to the Deputy Director-General while balancing conflicting priorities, working to deadlines and displaying a high degree of professionalism...

  • Executive Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Department of Education Full time $75,000 - $105,000 per year

    We're looking for an organised, proactive and motivated Executive Coordinator to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout the Department of Education:Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and...

  • Executive Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    We're looking for an organised, proactive, and motivated Executive Coordinator to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout The Department Of EducationWorking for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and...

  • Executive Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia Queensland Department of Education Full time

    We're looking for an organised, proactive and motivated Executive Coordinator to join our team in the Metropolitan South Region.If you're ready to make a difference, we want to hear from youAbout The Department Of EducationWorking for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and...

  • Wh&S Coordinator

    1 week ago

    Brisbane, Queensland, Australia Elite Executive Full time

    Mentor and inspire staff to embrace WH&S every day Conduct audits and work directly with key authorities Strong admin focus with real influence across Council About the CompanyElite Executive is proud to be partnering with Carpentaria Shire Council to recruit a Coordinator Workplace Health & Safety.This is a rare opportunity to take on a pivotal leadership...

  • Executive Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Buscojobs Full time

    About the Role Provide confidential advisory and executive support to assist in meeting the strategic and operational requirements of the region.Responsibilities Include: Coordinate the flow, preparation, and development of high-level documents, requests, submissions, reports, briefing materials, and correspondence for senior officers on significant...

  • Project Coordinator

    3 weeks ago

    Brisbane, Queensland, Australia AustCorp Executive Full time

    This range is provided by Aust Corp Executive.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay range A$75,000.00/yr - A$100,000.00/yr Exclusive to Our Client - A Leader in Structural Steel Design, Engineering, Fabrication and Installation Our client is seeking an experienced Project Coordinator...