Events Manager

2 weeks ago

Sydney, New South Wales, Australia Allambi Care Full time

Allambi Care are seeking an Events Manager to join our team

Applications close for this role Monday, 26th May 2025.

**About the Role**

Allambi Care host events across all portfolios of the organisation for both internal and external audiences including a Staff Recognition evening, community facing Cinema in the Park events, fundraising activities, and collaborative 'gift-giving' events. As the Events Manager, your ability to juggle multiple priorities and manage stakeholders effectively is key. You will be a team player who can collaborate with project teams to deliver memorable events that live the Allambi Care values. You will be able to comfortably negotiate with external parties including local Councils, vendors and sponsorship partners to achieve event goals. You will manage a dedicated event budget across and coordinate the strategic implementation of events across the three Allambi Care locations, Hunter, Northern NSW and Frankston Victoria.

**Objectives of this role**
- Oversee the planning and execution of internal and external events across the organisation
- Uphold the company's mission and vision with every event
- Manage every aspect of an event, from venue choice to success metrics and foster a culture of feedback and improvement
- Manage event budgets and timelines
- Comply with all national and local regulations

**Responsibilities**
- Be the point of contact for all key events across the organisation, understanding purpose, audience, budget and goals for each event
- Coordinate vendors and venues as required
- Book venues, schedule guests, draft and finalise contracts, and lock down day-of logistics
- Work with graphic designer to produce event materials as required
- Hire/engage personnel as needed across all functions of an event (e.g. staff volunteers, setup, catering, audio/visual)
- Handle day-to-day administration of events, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
- Engage with local media for community facing events to assist in promotion of event and support brand positioning of Allambi Care where appropriate.
- Manage event collateral including inventory of promotional items and event kits.

**Required skills and qualifications**
- Experience in event planning or event coordination in a corporate environment
- Proven track record of creative, successful events
- Experience working with colleagues in graphic design, sales, marketing, and communications
- Excellent organisational, communication, negotiating, and multitasking skills
- Ability to remain calm under pressure and maintain a customer-service mindset

**Preferred skills and qualifications**
- Certificate, diploma or degree in events, PR, marketing or hospitality management, or equivalent experience
- Experience in managing budgets and tracking expenses
- Advanced knowledge of PowerPoint, Acrobat, and Excel
- Experience developing fundraising and sponsorship programs for corporate events

**Must have these documents if successful**
- Working with Children Check
- NDIS Worker Check
- Drivers License
- Comprehensively insured vehicle
- First Aid Certificate

**What is on offer?**
- Full Time Employment
- NFP Salary Packaging (Package living expenses and more)
- 4 Weeks Annual Leave
- 12 Roster Days Off a year (One per month)

**If you meet the above criteria and you're interested in contributing to an organisation that values the highest level of quality in everything it sets out to achieve, we want to hear from you

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