Adminstration Assistant

6 days ago

Sydney, New South Wales, Australia Hyve Designs Full time

Undertaking a range of clerical, reception and administrative duties, such as:

- Organising meetings with clients
- Going through CVs and ensure that it is all up to date
- Purchase food items such as milk, cookies, coffee pods and tea that is on sale
- Filling in water in the watercooler
- Arrange gifts and delivery - this is for clients and occurs about 3-4 times a year
- Organise things to be done in the office through Airtasker
- Arrange a clean of the whole office during work time
- Respond to all the phone calls
- Chase debt on the phone
- Arrange appointments and quarterly office functions
- On boarding of all personnel
- Compile a list of items for IT fixing and then every 2 months we send off a list to Tony
- Ensure all documentations from the employee is collected
- Providing administrative support and assistance to team and staff such as formatting documents
- Management of stationery suppliers and order processing
- The management of enquiries and general office duties
- Record management, including the creation of unit filing system, maintaining confidential records and filing of documentation
- Providing induction and orientation for new staff
- Ensuring that we adhere to the QA standard - such as all our filling system has to be to a certain point
- If we are hiring - collate all CVs
- Preparation of tender documentations
- Entering timesheet for the directors
- Utilise a wide range of software and technology including MS Word, MS Excel, MS Outlook, QuickBooks and a variety of other taxation and accounting related products
- Assist in collating timesheets and payroll
- Assist in invoicing clients

**Job Types**: Full-time, Part-time, Permanent

Pay: From $30,000.00 per year

Expected hours: 40 per week

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Crows Nest, NSW 2065: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 5 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 28/02/2025
Expected Start Date: 03/03/2025

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