Facilities Administrator

1 week ago

Melbourne, Victoria, Australia Bgis Full time

**BGIS**:

- is experiencing strong company growth and requires a **Facilities Administrator **to join our team. If you are looking for an opportunity to develop your skills in the Facilities Management industry, then this role could be for you.

**The Role**

The **Facilities Administrator **will be responsible for working with, and providing a wide range of administrative support to the contract team including:

- Supporting the Facilities Manager's with daily review and check of supplier documentation in preparation for invoicing
- Coordination and oversight of several Health and Safety Projects including Asbestos, Structural inspections, and Hazardous area inspections.
- Coordination and oversight of annual essential services checks across all sites (AU and NZ) to ensure compliance with local requirements.
- Management of council compliance activities for statutory requirements
- System administration of sites being added and removed due to project upgrade, new sites and divestitures.
- Administration of Planned Maintenance changes
- Updating and loading of site asset data
- Uploading quotations for review by BP
- Scheduling vendor reviews for all key vendors
- Prepare statistics for Vendor Performance meetings.
- General support to rest of team for admin activities.
- Provide administrative back up on site support to the FM's during leave

**Skills & Experience**
- Strong capability in MS excel is a must (including lookups, and pivot table analysis)
- Strong attention to detail
- Strong demonstrated experience in a similar administrative role.
- Demonstrated high-quality written and verbal communication skills.
- Demonstrated ability in providing written reports.
- Essential current knowledge in computer software Word, Excel, Outlook (or related program) and Internet access.

**Why Join Us / Benefits**:

- Onsite parking.
- Subsidised restaurant and gym access.
- Opportunity to work in a dynamic and supportive team environment.
- Competitive salary and comprehensive benefits package.
- Professional development and growth opportunities.
- Work-life balance with flexible working hours.
- Employee Recognition Program
- Excellent Company Benefits
- Paid Parental and Volunteer Leave
- Donation Matching and much more Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.

BGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 10,000 globally, BGIS focuses on delivering innovative service solutions that create value.

Globally, BGIS manages over 50,000 client locations totalling more than 50 million square metres across markets including Government, Education, Utilities, Financial Services, Oil & Gas, Healthcare and Cloud Enterprise.

BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation.

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