Document Control Coordinator

**Document Control Co-ordinator - Perth**

**About Santos**

Santos is a leading independent producer of oil and gas committed to ever-cleaner energy and fuels production. With operations across Australia, Papua New Guinea, Timor-Leste and North America, Santos has been supplying reliable and affordable energy for over 65 years.

**About the Assignment**

The Project Services Document Control Coordinator is responsible for the coordination of all document control (DC) activities and will be the key focal point primarily for the Bayu-Undan CCS Project. This role will also provide support on other Asset Improvement and Decommissioning projects as directed.

**Tasks include**:

- Serve as the focal point of all Document Control activities for the BCCS Project including prioritising deliverables and documentation
- Document Control Process Owner and key Project interface representative
- Actively collaborate with the Project team and external Contractors to ensure timely, accuracy and integrity of the Project data is maintained and aligned with Project, Santos business and SMS requirements
- Ensure contractor deliverables are tracked and correctly reported in contractors' document management reports
- Coordinate Document Control workshare resources (in conjunction with PS/DC Lead) to ensure document control processing is timely, accurate and prioritised as required
- Interface with other business departments, such as Information Management and Operations Department to ensure the timely and accurate handover of final documentation at Project close out
- Coordinate and collaborate on the Document Control systems data maintenance and workflows support in conjunction with the Projects Systems Coordinator
- Facilitate and coordinate all new Projects Document Control requirements and setup

**This assignment is initially offered for 12 months, engaged via Chandler Macleod. Location for this assignment is Perth, working full-time office hours.**

**Role Specific Accountabilities**:

- Ensure Document Control deliverables are managed in a timely and accurate manner
- Co-ordinate and support document control processing and distribution of project documentation, through the document control software program as required.
- Facilitate Project document control updates, meetings and user support & training as required
- Contribute to the identification and protection of Project business confidential information
- Distribute documents to relevant parties using appropriate matrices and tracking procedures
- Manage workflows for the distribution, review and commenting of contractor documents
- Expedite delivery of information from project personnel, contractors and suppliers
- Prepare and issue reports on a regular basis providing project management with a clear understanding of overdue comments, late contractor document issue and other concerns as may be requested,
- Interface with contractors, providing Project requirements for all documentation, such as; document numbering, file transfer information, correspondence starter packs and metadata requirements
- Document and maintain work processes in the form of procedures and work instructions as required
- Provide Document Control backup support as required
- Identify and analyse Project trends, suggest and contribute to business effective enhancements
- Complete additional duties within the organization as directed by the Project Services Lead/Project Services Manager

**About You**
- Full working rights to live and work in Australia - Essential
- Technical Qualification or Relevant Experience
- 5+ years of experience as a document controller on major oil/gas, power or petrochemical project
- Familiar with the use of proprietary and custom computer software systems used for project management (e.g. Pims)

**How to Apply**

**_ To be considered for this assignment you must have current work rights in Australia (i.e., Australian citizenship, permanent residency, or eligible working visa)._**

***_We comply with all relevant State, Territory and International Covid-19 laws and health orders, including but not limited to vaccinations, safe travel, and declarations of health. We acknowledge that these laws and health orders will vary and may change over time. We encourage all applicants to check and consider the impact of the relevant laws and health orders on your availability for this assignment and work location._