Projects Administrator

14 hours ago

Gold Coast, Queensland, Australia Travel + Leisure Co. Full time

**We Put the World on Vacation**

Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

**About the Opportunity**
We're currently seeking a proactive and detail-oriented **Project Administrator** to support our **Senior Manager - Projects & Design** and the broader **Property Development Team**. You'll play a key role in helping us deliver high-quality hotel refurbishment projects across our resort network — on time and on budget.

This is a varied role suited to someone with experience in property, facilities, or construction who enjoys working across multiple teams and keeping things on track behind the scenes.

**Key Responsibilities**
- Provide day-to-day project administration support to the Property Development team.
- Coordinate communication and scheduling with internal teams and external contractors, suppliers, and consultants.
- Assist in the delivery of refurbishment projects from planning through to handover.
- Draft contracts, prepare tender documents, and assist with supplier payments, warranties, and documentation.
- Maintain FF&E cost trackers, asset records, and project documentation.
- Support procurement tasks and systems, including Birchstreet setup and PO management.
- Organise and attend meetings, take minutes, and follow up on actions.
- Keep digital records and project folders organised and up to date.
- Maintain the design sample library and resort refurbishment photo archives.
- Travel to sites when required and support project activities on the ground.

**What You'll Bring**
- Experience in property, construction, or facilities management environments.
- A solid understanding of construction processes and budgeting.
- Strong attention to detail and time management skills.
- Confident communication skills across all levels of staff, contractors, and suppliers.
- Proficiency in Microsoft Office Suite — particularly Excel, PowerPoint, Outlook, and Project.
- A positive, can-do attitude with a collaborative team spirit.
- Ability to manage competing priorities while remaining flexible and calm.
- Willingness to travel to resort locations as needed.

**What's in it for You**
- Work in a flexible, fun, and rewarding environment in one of the most beautiful coastal towns.
- Enjoy meaningful work that contributes to creating unforgettable holiday experiences.
- Access to professional development and career growth opportunities.
- Personalised reward and recognition program.
- Staff benefits including global and local discounts on accommodation, dining, lifestyle, and more.
- Be part of a global hospitality company recently recognised as an **Employer of Choice (2022)** at the National HR Awards.

**Where Memories Start with You**

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

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